Restaurant Accounting | Restaurant365 Customer Center

FTP Folder Setup

Restaurant365 can setup an FTP site for your company to drop files in that will be imported by the system automatically. These transactions will be imported as unapproved so that they can be reviewed before approval. There are 3 steps to using this feature: To request that an FTP site be created for your instance, please contact Restaurant365 Support and provide your Restaurant365 URL. Once the site is setup, follow the instructions below to connect your computer to the FTP site Provide the FTP site credentials to your Food & Beverage Vendors that have dedicated invoice integrations with Restaurant365 All files … Continued

Print 1099 Forms

Restaurant365 can create and generate 1099 forms for your 1099 Vendors (Vendors you pay in excess of $600 in a calendar year). 1099 Vendor Setup To use the 1099 Form feature, the Vendor must first be established as a 1099 Vendor. To do so, open the Vendor Record, and navigate to the Vendor Additional Info tab. Select the correct 1099 box in the dropdown, and enter the Tax ID information for the Vendor. Click here for more information about Taxpayer Identification Numbers (TIN) from IRS.gov. Blank 1099 Stock 1099 Forms are available from the IRS free of charge (4 to … Continued

System Preferences: AP Automation

The ‘AP Automation’ tab resides on the System Preferences screen. Click here for more information on System Preferences. On the AP Automation tab, a specified Email address can be provided that will be monitored by Restaurant365 via POP3. When emails with attachments are sent to the monitored Email address, Restaurant365 will recognize the attachment(s) and determine what actions can be taken. Attachments that cannot be automatically imported as AP Transactions (EDI) will be routed to the Documents to Process list. Note: Please refer to the AP Automation Overview as you prepare to utilize this useful feature in Restaurant365 Legend: 1) Email … Continued

Budget Parameters Screen

This article describes the Budget Parameters screen in the Advanced Budgeting feature in Restaurant365. Click here for more information on Budgeting Budget Parameters Budgets can be created and saved with the following parameters: Current and future years Single Location or multiple Locations By Period or Week Using the Fiscal or Operational Calendar Budgets can also be created for both the Balance Sheet and Profit & Loss statement On the Budget Parameters screen, an Accounting Manager User will select the year, select the Location(s), designate periods vs weeks, designate the Calendar Type (Fiscal vs. Operational), and the Budget Account Type (Balance Sheet … Continued

Mass DSS Review

The Mass DSS Review makes it easy to review and approve the Daily Sales Summaries. Go to ‘Account’ in the Top Ribbon and then select ‘Mass DSS’ In the Mass DSS Review screen, you can select the location, Start Date, and End Date. Set a specific timeframe and click on the Get DSS button to get the respective records. There is also a check box to only show the Unapproved Transactions. It will then show 3 tabs DSS, House Accounts, and Missing DSS. DSS Tab – Review each row for the correct Net Sales and Deposit information. To see more information … Continued

Mass Invoice Entry

Purpose: The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default. If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid. Do not click ‘Next Invoice’ until ready for the next Invoice Header Information: 1) Vendor … Continued

AR Credit Memo

The AR Credit Memo is part of Accounts Receivable within the Accounting module of Restaurant365. They are generally used to apply to AR Invoices (cancel out the invoice) by issuing a credit to a customer. To create a credit memo, select Customer – Credit Memo in the top main ribbon. Fill out the required fields: Number – number of credit memo. This is usually an auto generated sequential number managed under Accounting – Administration – Auto Numbering in left hand navigation Customer Date Location Fill out other non-required fields as desired such as Comment and Address (address is entered by hitting … Continued

Franchising Module Overview

The franchising module assists restaurant groups in tracking franchisees, each franchisee location, contracts, franchisee daily sales, and automates franchisee billing/ACH payment collection. To access this module, select it from the drop down at the top of the left hand navigation pane. Below is a brief description of the different elements of this module: Franchisee – this is the top level franchisee that may own 1 or more franchise location stores. On this record you store details about this franchisee, how you will bill them, view their list of stores, and create and view people who are your contacts at this franchisee. … Continued

AR Payment

The Customer Payment is part of Accounts Receivable within the Accounting module of Restaurant365. During this training we will cover the following features and topics: Uses and Purposes of the AR Payment Opening the AR Payment Window Entering Payment Details Applying Payments Let’s get started! The AR Payment transaction is used to record receipts from customers for invoices you had sent to them from the AR Invoice or Catering module. Regardless of the method of payment and the timing of your actual deposit of these funds, you will use this window to record the receipt. You will have the opportunity … Continued

Customer Record

The Customer Record is where the Customer specific information for each Customer resides in the system. Once you have opened a Customer Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, Customer Additional Info, Customer related Open Transactions, Customer related All Transactions, Customer related Contacts, and Customer Locations are available to users. Additionally, for those using the Franchising Module, Franchisee Additional Info will also be made available on Customers identified as Franchisee Location Customers. To add a new Customer, hover over the Customer tab in the top ribbon, and click New Customer. This will open up a new tab with … Continued