Trial Balance

Trial Balance

As of any date get balance of all accounts and drill down on any balance into the detailed transactions from which you can drill down into any transaction.
Forecasting

Forecasting

Forecasting is the window in the system where you can set a sales forecast by location by period and can enter daily values.  This forecast can be referenced in the Business Analytics module in the Daily Sales Summary data set to compare to actual values (steps to create this view are listed later in the training).  Since forecasting is commonly looked at weekly, this window is designed to work for companies that have their Operational Year setup as 13-4 week periods or 4/4/5 periods so that it can be based on weeks.  Calendar periods don’t work well in this screen … Continued
Trailing 12 Month Report

Trailing 12 Month Report

Displays the previous 12 months profit and loss in columns as of the date chosen to run the report.  May filter by location(s), legal entity(s), or concept(s).  Can expand the columns to show % of net sales for each month
Bank Balance vs GL Account Balance

Bank Balance vs GL Account Balance

To make sure your bank balances to the GL, you should verify that the “Statement Balance + Uncleared” value on the reconciliation report (circled in red in image below) and the GL account balance for that bank account as of the same date match.  There are a few reasons these values may not match.  When you approve a bank rec it takes a snapshot of the system as of that time so the “Statement Balance + Uncleared” value on the reconciliation report is showing the balance according to that snapshot. Reasons You Might Not Balance Example 1 “Entered a transaction after … Continued
Profit & Loss – Period & YTD v Budget & Prior Year

Profit & Loss – Period & YTD v Budget & Prior Year

Displays the period v budget and prior year with variances and the YTD as of the period selected with YTD budget and YTD prior year with variances.  Can filter by any combination of locations or legal entities.
GL Types

GL Types

GL Types, or rather General Ledger Types, are predefined groups for GL Account Records.  GL Types are used for the sorting, grouping and subtotal of GL Accounts on Financial Reports (Balance Sheet and P&L).  GL Type is a required field on the GL Account Record. GL Type Presets GL Types are customizable to meet the reporting needs of your organization.  Restaurant365 has the following GL Type presets: Create GL Type To create a GL Type, a User with the Accounting Manager Security Role can hover over the Account options on the top ribbon and select ‘New GL Type’. This will open up a … Continued
Profit & Loss – Location Side by Side

Profit & Loss – Location Side by Side

Shows week, period, or YTD totals for any combination of locations side by side with a total column.  Can drill down into any transaction to view source transactions.
GL Account Record

GL Account Record

The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system.  Once you have opened a GL Account Record, the General Tab of the record will be displayed.  In addition to the information found on the General tab, the Transactions, and Report Settings tabs are available to users.  To create a new GL Account, please see the Add a New GL Account training. Click the button below to download an example General Ledger populated with recommended Account Names, Account Numbers, Cash Flow Categories, Operational Reports Categories, and Parent Account from the National Restaurant Association … Continued
Profit & Loss – Period & YTD v Budget

Profit & Loss – Period & YTD v Budget

Displays each of the periods in the year selected with a YTD total, YTD budget total, and a variance column.  The budget can be selected and the report can be filtered for any location(s) or legal entity(s).
GL Account – Available To Managers

GL Account – Available To Managers

If non-Accounting users (Users with the security role of Restaurant Manager) need access to a GL Account, that Account must be flagged as Available to Managers.  As non-Accounting users do not have access to the Accounting Module, they will never see the General Ledger in its entirety, nor will they have the access to open a GL Account Record to view GL Transactions.  However, it will be necessary for Restaurant Managers to have limited access to some GL Accounts for Invoicing, and DSS Review For Accounts that have Available to Managers enabled, the Account Name / Number will be made available in … Continued