Balance Sheet – Location Side by Side

Balance Sheet – Location Side by Side

Available in summary or detail, displays selected legal entities side by side with a total column. Can drill down into any balance to view transactions.
Balance Sheet

Balance Sheet

Available in summary or detail, displays any legal entity (or combination of selected legal entities – totaled) in a single column. Can drill down into any balance to view transactions.
Check Register Report

Check Register Report

Displays all the ins and outs of a bank account with the ability to sort by reconciled amount.
Parent Accounts & Child Accounts

Parent Accounts & Child Accounts

GL Accounts can have a specified Parent Account (effectively making them a Child Account).  Parent Accounts allow users to group Sub-Accounts under one main Summary Account for subtotal and visual grouping on Financial Reports.  To assign a Parent Account to a GL Account, select the Account Name of the desired Parent Account on the GL Account Record A Parent Account can have as many Child Accounts as desired. Restaurant365 will support up to four levels of Parent/Child Accounts. For example: 1) Labor 2) –> Hourly Labor 3) –> –> BOH 4) –> –> –> Kitchen Child Accounts will be indented … Continued
Location Groups

Location Groups

Location Groups allow you to create different sets of locations and then you can filter reports by those location groups instead of having to select locations one at a time on each report. To create a new group follow these steps Open the Location Group window under Administration – Location Groups in the top ribbon Type the group name in the box above the Location Group Name grid and click ‘Add’.  This will add the new location group to the list. Click the name in the list to show which locations are assigned to this group in the grid on the … Continued
Trial Balance

Trial Balance

As of any date get balance of all accounts and drill down on any balance into the detailed transactions from which you can drill down into any transaction.
Forecasting

Forecasting

Forecasting is the window in the system where you can set a sales forecast by location by period and can enter daily values.  This forecast can be referenced in the Business Analytics module in the Daily Sales Summary data set to compare to actual values (steps to create this view are listed later in the training).  Since forecasting is commonly looked at weekly, this window is designed to work for companies that have their Operational Year setup as 13-4 week periods or 4/4/5 periods so that it can be based on weeks.  Calendar periods don’t work well in this screen … Continued
Trailing 12 Month Report

Trailing 12 Month Report

Displays the previous 12 months profit and loss in columns as of the date chosen to run the report.  May filter by location(s), legal entity(s), or concept(s).  Can expand the columns to show % of net sales for each month
Bank Balance vs GL Account Balance

Bank Balance vs GL Account Balance

To make sure your bank balances to the GL, you should verify that the “Statement Balance + Uncleared” value on the reconciliation report (circled in red in image below) and the GL account balance for that bank account as of the same date match.  There are a few reasons these values may not match.  When you approve a bank rec it takes a snapshot of the system as of that time so the “Statement Balance + Uncleared” value on the reconciliation report is showing the balance according to that snapshot. Reasons You Might Not Balance Example 1 “Entered a transaction after … Continued
Profit & Loss – Period & YTD v Budget & Prior Year

Profit & Loss – Period & YTD v Budget & Prior Year

Displays the period v budget and prior year with variances and the YTD as of the period selected with YTD budget and YTD prior year with variances.  Can filter by any combination of locations or legal entities.