New Journal Entry

New Journal Entry

This tutorial will walk you through the necessary steps for creating a New Journal Entry. Note: If you are entering a large journal entry, like a Payroll Journal Entry from your payroll provider, you may want to use the ‘Journal Entry Import Function’. This functionality will you allow to import a pre-defined template specific to your providers journal entry details. Click on this link to access the Importing Journal Entries tutorial. You can also use the ‘Memorized Transaction’ function, that allows the user to create a Journal Entry Template that can be used over and over again. Click on this … Continued
Mass DSS Review

Mass DSS Review

The Mass DSS Review makes it easy to review and approve the Daily Sales Summaries. Go to ‘Account’ in the Top Ribbon and then select ‘Mass DSS’ In the Mass DSS Review screen, you can select the location, Start Date, and End Date. Set a specific timeframe and click on the Get DSS button to get the respective records. There is also a check box to only show the Unapproved Transactions. It will then show 3 tabs DSS, House Accounts, and Missing DSS. DSS Tab – Review each row for the correct Net Sales and Deposit information. To see more information … Continued
Payroll Journal Entry Overview

Payroll Journal Entry Overview

Payroll Journal Entry Overview The Payroll Journal Entry window is used to record the journal entry from your outside payroll provider and at the same time ‘true-up’ the labor accrual entries that were created from the POS import each day of the pay period. Labor accrual entries are made from two sources: hourly wages through the POS integration by way of Job Titles and salaried wages through set daily accruals amounts on the Location setup.There are two unique fields on the Payroll Journal Entry transaction that set it apart from the normal Journal Entry transaction. There is a place to … Continued
Importing Journal Entries

Importing Journal Entries

Journal Entries can be entered in to Restaurant365 various ways.  This article will discuss how Journal Entries can be imported through the use of .CSV templates.  Journal Entry templates can be imported using either of the following methods: Import and create one or more new Journal Entries Import Journal Entry Details in to a single existing Journal Entry The importing process for each method will be outlined below:   Method 1 – Creating New Journal Entries via Import Step 1: Obtain R365 JE Import Template To begin creating Journal Entries via Import, first obtain the R365 JE Import Template and Documentation files.  Click here for a … Continued
Creating a Memorized Journal Entry

Creating a Memorized Journal Entry

Recurring Transactions are set up using memorized transactions. The Memorized Transaction functionality allows the user to save a template that can be used over and over again (automatically or manually) without having to re-key all the details. For your monthly payroll expense you might want to use a memorized Journal Entry. Step 1 – Create a Journal Entry or use an existing entry. In this example we have created Rent Journal Entry. Then Memorize the entry by going to Action>Memorize.This will open the Memorize window with the fields described below: Memorized Template Name – type the name you want for the template … Continued
Entering Beginning Balance Transactions

Entering Beginning Balance Transactions

When implementing Restaurant365 you will need to input beginning balance transactions for GL Balances, Open AP Transactions, Open AR Transactions, and Unreconciled Bank Transactions.  The majority of beginning balance items will be imported during the implementation process.  However, after go-live you may identify some discrepancies that may require you to add some additional beginning balance transactions. To add a new beginning balance transaction for GL Balances, Open AP, Open AR, or Unreconciled Bank Items, follow the steps below.   Select ‘Administration’ in the top ribbon and then select ‘New Beginning Balance’.  This will open a list of available beginning balance options. Available Beginning Balance Transaction Options AP … Continued
Upload File

Upload File

Records throughout Restaurant365 have a button near the bottom of each page labeled ‘Upload File’.  This allows the user to upload an attachment to that particular record. Uploading attachments to records can be very useful for audit purposes, and is especially useful for AP Invoices.  A user can attach a PDF version of an invoice to the actual accounting record of the AP Invoice.   Uploading a file To upload a file to a record in Restaurant365, click the ‘Upload File’ button on the record you wish to attach a file to.  This will open a file selector prompt, where upon selecting … Continued
Transaction Spreading

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods.  Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365.  To create a Transaction Spread, the transaction must first be created in Restaurant365.  This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager.  This security will grant the user access to Approve Transactions and perform Transaction Spreading.  Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued
DSS Journal Entries

DSS Journal Entries

For POS Integrated Locations, a Daily Sales Summary (DSS) file will be imported each day for the prior day’s Sales and Labor.  Click here for more information on the Daily Sales Summary.  In addition to the DSS file being imported each day, two DSS Journal Entries are created from the data on the DSS. DSS Journal Entry Walkthrough To demonstrate where DSS Journal Entries are located, how you can view them, and how you can update and approve them, please read the following walkthrough:   Record Locations: Daily Sales Summary Before any DSS Journal Entries will appear, the DSS must be imported.  This is … Continued
Journal Entry Import Templates

Journal Entry Import Templates

Overview Journal Entries can be imported in to Restaurant365 using CSV templates.  Click here for the Journal Entries Overview page.  Two types of Journal Entries can be imported in to Restaurant365: Journal Entry Payroll Journal Entry Each type can be imported using the same template, the ‘R365 JE Import Template.csv’, provided in Table 1 below.  Journal Entries and Payroll Journal Entries can be imported by hovering over the ‘Account’ menu in the top ribbon and selecting ‘Import Journal Entry’.  Click here for more information on Importing Journal Entries   Journal Entry / Payroll Journal Entry Template   Payroll Provider Import … Continued