Check Run – Discounts from Early Payment

Check Run – Discounts from Early Payment

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview Discounts can be taken as a result of a Discount from Early Payment via Payment Terms.  When an AP Invoice has been Approved and is awaiting payment in the Check Run, if the Payment Date falls within the range of the Discount Period, per the Payment Term Record, a Discount will be available … Continued
Check Run – Creating Payments

Check Run – Creating Payments

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview   Create Checks   Upon selecting all Invoices that will be paid, the User clicks on ‘Create Checks’ to open the Payments Created prompt.  Within the prompt various actions are available depending on the Invoices that were selected to be paid. Certain prerequisites are required in order to produce all of the … Continued
Check Run Overview

Check Run Overview

Overview The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  In order to fully utilize the Check Run screen, Vendors must be properly set up (including all fields on both the ‘General’ and ‘Vendor Additional Info’ tabs), Bank Account balances and next check numbers need to be updated, and AP Invoices, AP Credit Memos and any Payment Terms Discounts must be entered and Approved. To create a Check Run, perform the following … Continued
ACH Reports

ACH Reports

Note: Although most Banks allow for ACH upload, please double-check to ensure your account type within your Bank allows for ACH uploading.   Restaurant365 recommends sending your Bank Representative a sample of the following available ACH Report Types.  The ‘ACH Export Default 1’ report is the National standard used by most Banks.      ACH Exports can be produced on the Check Run.  Click here for more information on how to Set-up ACH Payment Settings on the Vendor Record. In order to produce the ACH Export file, the ACH Report must first be assigned on the Bank Record.  Click here for … Continued
Positive Pay Reports

Positive Pay Reports

Positive Pay Exports can be produced on the Check Run.  In order to produce the Positive Pay Export file, the Positive Pay Report must first be assigned on the Bank Record.  Click here for information on ACH Reports Type in the name of the Positive Pay Report in to the Positive Pay Report field   In the following table are the current Positive Pay Report names, along with a sample export file for each Report.  Each of these output files were produced on 10/14/16 using the following sample data: Vendor Name: Generic Vendor Payment Date: 10/14/16 Checking Account: 1015 – Checking 1 Location: Generic … Continued
Check Run – Perform a Check Run

Check Run – Perform a Check Run

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview   Step 1: Open the Check Run and select the Legal Entities (Locations) from which the AP Invoices will be loaded to be paid.  Multiple Legal Entities can be selected   Step 2: Select the Checking Account that will be used to Pay the AP Invoices.  The Default Location on the Checking Account will set … Continued
Check Run – Applying Credits

Check Run – Applying Credits

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview AP Credit Memos that have been entered and Approved in Restaurant365, will be available for application on the Check Run Screen.  Available Credit Memos will be indicated with a ‘C’ in the ‘C/D’ column to the right in the Invoices grid To apply an available AP Credit Memo, perform the following: Click … Continued
Check Run – Payment Date

Check Run – Payment Date

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview The Payment Date field found on the Check Run screen dictates what date will appear on any AP Payments that are created on the Check Run.  By default, the Payment Date will be set as the current date, however it can be adjusted as needed Payment Date field – Adjusting the Payment Date … Continued
Check Run Screen – Field Descriptions

Check Run Screen – Field Descriptions

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview   Check Run Screen 1) Check Run Name – the system will generate a unique name for the Check Run consisting of the Date – Time Stamp – User Full Name.  This value cannot be changed 2) Select Invoices From selector – Select the Legal Entity name of the Locations that will be represented … Continued