Memorized AP Transactions

Memorized AP Transactions

AP Transactions can be memorized as transaction templates to be used again in the future.  In addition to creating a transaction template, Memorized Transactions can be scheduled and automatically created. Memorize an AP Transaction To begin, create an AP Transaction that will be memorized and saved as a template. Enter all the details in to the AP Transaction.  Certain values, such as the Invoice Number, will vary with each use.  When a Memorized Transaction template is used, it will be created with a status of Unapproved.  The necessary updates can be made before the transaction is Approved. Note: Once a Transaction has … Continued
Bank Deposit

Bank Deposit

  The Bank Deposit form is used to record the depositing of funds, from any source, to a Bank Account.  The Bank Deposit form pulls any Undeposited Transactions from the GL Account assigned to the ‘Undeposited Funds’ field in System Preferences: Default Accounts.  Manual Deposits can also be created using the Bank Deposit form.  Bank Deposits are used when auto-matching uploaded Bank Activity and when performing a Bank Reconciliation   Create a Bank Deposit Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Deposit’.  The Bank Deposit form will load in a new tab   Bank Deposit Form … Continued
Item Costing

Item Costing

Overview: The system is equipped with multiple fields to help track item cost based on purchases and stock counts. This feature requires additional setup and maintenance elements. Setup There are  five different records in Restaurant365 that will drive item costing functionality: Vendors Units of Measure Purchased Items Item Location (Optional) Vendor Items (Optional) Vendors   On the vendor record the dropdown field named Entry can be set to ‘by Account’ or ‘by Item.’ If ‘by Item’ is selected then when invoices are entered for this vendor the item detail grid will display, if ‘by Account’ then the account grid will … Continued
Job Titles

Job Titles

This article is part of the Scheduling Module training.  Click here for more information on the Scheduling Module   Purpose & Overview Jobs are used in various ways by the system.  They are assigned to employees and used by the scheduling module.  They are also used in conjunction with the POS integration to track employee punches which make up the labor accrual journal entry.  The job form will be described directly below followed by sections describing the job’s effect on the POS integration and labor accruals.   Creating/Viewing/Editing Jobs Jobs can be created in 2 ways.  They are most often created by … Continued
Parent Accounts & Child Accounts

Parent Accounts & Child Accounts

GL Accounts can have a specified Parent Account (effectively making them a Child Account).  Parent Accounts allow users to group Sub-Accounts under one main Summary Account for subtotal and visual grouping on Financial Reports.  To assign a Parent Account to a GL Account, select the Account Name of the desired Parent Account on the GL Account Record A Parent Account can have as many Child Accounts as desired. Restaurant365 will support up to four levels of Parent/Child Accounts. For example: 1) Labor 2) –> Hourly Labor 3) –> –> BOH 4) –> –> –> Kitchen Child Accounts will be indented … Continued
Transaction Spreading

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods.  Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365.  To create a Transaction Spread, the transaction must first be created in Restaurant365.  This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager.  This security will grant the user access to Approve Transactions and perform Transaction Spreading.  Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued
Documents to Process: Uploading Files via FTP

Documents to Process: Uploading Files via FTP

Documents to Process is a feature in Restaurant365 that allows Users to upload a PDF or scanned image of an AP Invoice (or AP Credit Memo) to the system and then enter the details of the transaction at a later time.  The recommended file format for use in Documents to Process is PDF.  Various Vendors will provide Invoices electronically (in PDF form) while other Vendors will only provide physical copies of Invoices.  When physical invoices are received, a User can utilize any scanning technology to produce a PDF scan of the physical invoice (Scanner used in conjunction with a Computer, Scanner/Copier, or various mobile … Continued
Journal Entries Overview

Journal Entries Overview

Overview Journal Entries can be manually entered, system generated, or imported in to Restaurant365. Security Users with the ‘Accounting Manager’ or ‘Accounting Clerk’ Security Roles will be able to create and save Journal Entries within Restaurant365.  Only Accounting Managers will be able to Approve Journal Entries.  Click here for information on assigning Security Roles   Journal Entry Articles:   Manually Enter a Journal Entry Journal Entries can be created from the ‘Account’ menu in the top ribbon.  Click here for more information on how to Manually Enter a Journal Entry Memorize a Journal Entry Click here for more information on how … Continued
AP Credit Memo

AP Credit Memo

AP Credit Memos can be entered in Restaurant365 to record any credits that are due.  Credit Memos can then be applied to Open AP Invoices. To record an AP Credit Memo, hover over the ‘Vendor’ menu in the top ribbon and select ‘ Credit Memo’.   The AP Credit Memo form will open in a new tab: 1) Number – Enter the Credit Memo number.  If no CM Number is available, create one 2) Vendor – Select the Vendor 3) Date – Enter the CM Date 4) Comment – Add an optional CM Comment 5) Amount – Enter the CM Total Amount 6) Location – Select … Continued
Bank Withdrawal

Bank Withdrawal

  The Bank Withdrawal or Bank Expense form is used to create Payments to Non-Vendors and record Withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor Record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts.  Bank Expenses are one of the several ways to create printable checks using Restaurant365.  Click here for more information on Printing Checks   Create a Bank Withdrawal / Bank Expense Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Withdrawal’.  The Bank Expense form will then load in … Continued