New Journal Entry

New Journal Entry

This tutorial will walk you through the necessary steps for creating a New Journal Entry. Note: If you are entering a large journal entry, like a Payroll Journal Entry from your payroll provider, you may want to use the ‘Journal Entry Import Function’. This functionality will you allow to import a pre-defined template specific to your providers journal entry details. Click on this link to access the Importing Journal Entries tutorial. You can also use the ‘Memorized Transaction’ function, that allows the user to create a Journal Entry Template that can be used over and over again. Click on this … Continued
Check Signatures

Check Signatures

The system allows the following options around how your company can handle signatures on checks: Click here for more information on how to Create a Check Signature 1.) Print Check – a standard signature line is printed on the check to be signed manually   2.) Print Check with Signature – a signature is printed on the standard signature line (the signature is uploaded on the Bank Account Record) 3.) Print Check with Signature: Require 2nd Signature – a 2nd signature line is printed above the standard signature line to be signed manually (based on a dollar threshold set on the Bank … Continued
AR Invoice

AR Invoice

The AR Invoice is part of Accounts Receivable within the Accounting module of Restaurant365.  The AR Invoice is used to generate a professional invoice to provide to customers for services or goods you sell them billed separately from your point of sale system. A few examples of this would be to bill house accounts for food provided during the month or to bill for a speaking assignment at a trade show. For information on billing house accounts specifically, click the following link: Setting Up and Using House Accounts Before we begin entering an invoice, we must first have setup Sales Items. … Continued
Franchising Module Overview

Franchising Module Overview

The franchising module assists restaurant groups in tracking franchisees, each franchisee location, contracts, franchisee daily sales, and automates franchisee billing/ACH payment collection.  To access this module, select it from the drop down at the top of the left hand navigation pane.  Below is a brief description of the different elements of this module: Franchisee – this is the top level franchisee that may own 1 or more franchise location stores.  On this record you store details about this franchisee, how you will bill them, view their list of stores, and create and view people who are your contacts at this franchisee. … Continued
AP Automation: Gmail Settings

AP Automation: Gmail Settings

AP Automation AP Automation is a feature within Restaurant365 that allows an Organization to setup a specified Email address on the System Preference screen.  Restaurant365 will monitor this Email address via POP3.  Organization team members and Vendors can then send emails to that address with PDF invoices attached and those PDFs will be imported into the Documents to Process list.  Each separate Attachment will be imported as a separate Document to Process.  Please refer to the AP Automation Overview for steps on how to set up AP Automation Using AP Automation with Gmail Many Restaurant365 Customers utilize Gmail or the … Continued
Payment Terms

Payment Terms

Payment Terms are used throughout Restaurant365 to specify the Terms in which a payment should be received.  There are five Payment Term Pre-sets that exist when the system is created.  Apart from those five payment terms, users will need to create and manage the Payment Terms necessary for their organization. Create Payment Terms To Create a new Payment Term, hover over Administration on the top ribbon, and click New Payment Term.  Additionally you can type in the name of a Payment Term in any Payment Terms selector boxes (on Customer, AP/AR Invoices etc.) and if the record does not exist, … Continued
AP Automation: Common Webmail Provider POP Settings

AP Automation: Common Webmail Provider POP Settings

Restaurant365 can monitor a specified Email address via POP3.  Click here for more information on AP Automation   [table id=12 automatic_url_conversion=true automatic_url_conversion_new_window=true /]
Budget Parameters Screen

Budget Parameters Screen

This article describes the Budget Parameters screen in the Advanced Budgeting feature in Restaurant365.  Click here for more information on Budgeting Budget Parameters Budgets can be created and saved with the following parameters: Current and future years Single Location or multiple Locations By Period or Week Using the Fiscal or Operational Calendar Budgets can also be created for both the Balance Sheet and Profit & Loss statement On the Budget Parameters screen, an Accounting Manager User will select the year, select the Location(s), designate periods vs weeks, designate the Calendar Type (Fiscal vs. Operational), and the Budget Account Type (Balance Sheet … Continued
Mass DSS Review

Mass DSS Review

The Mass DSS Review makes it easy to review and approve the Daily Sales Summaries. Go to ‘Account’ in the Top Ribbon and then select ‘Mass DSS’ In the Mass DSS Review screen, you can select the location, Start Date, and End Date. Set a specific timeframe and click on the Get DSS button to get the respective records. There is also a check box to only show the Unapproved Transactions. It will then show 3 tabs DSS, House Accounts, and Missing DSS. DSS Tab – Review each row for the correct Net Sales and Deposit information. To see more information … Continued
Mass Invoice Entry

Mass Invoice Entry

Purpose:  The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible   Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default.  If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid.  Do not click ‘Next Invoice’ until ready for the next Invoice   Header Information: 1) Vendor … Continued