Adding a Contact

Adding a Contact

You can add new contacts in Restaurant365 in various areas of the different modules. In most cases, your contact is related to a Vendor or Customer. If so, it is best to open the Vendor or Customer Record, and directly add the Contact in the Contact Section. Adding from this areas is the most streamlined approach, because it automatically links the Contact to a Record, and it auto-populates the address and phone information for ease of entry. To add a Contact click on ‘Primary Contact’ or type a value in to the Primary Contact field and then hit tab or enter.  This will … Continued
Using the Bank Activity Screen

Using the Bank Activity Screen

Overview The purpose of the Bank Activity screen to make it simple to match your Bank Statement to Transactions that have already been entered in to R365.  Bank Activity also allows easy creation of new Deposits and Withdrawals based on data from your Bank.  Using the Bank Activity feature will make the Bank Reconciliation process significantly faster.  Each transaction that is ‘Matched’ on Bank Activity will be checked off as ‘Reconciled’ on your Bank Rec. Once your Bank Accounts are setup (click here to learn more about setting up Bank Accounts), then the Bank Activity process consists of 3 steps: Download … Continued
Deleting A Budget

Deleting A Budget

To Delete a Budget, navigate to the ‘Budgets’ list view in the General Ledger section of the Accounting Module. Upon clicking and loading the list, the view will populate with the full listing of all existing Budgets. Select the Budget you wish to delete, then click on Edit Selected in the Top Ribbon and then select Delete. You will see a new Pop-up Box with the message ‘Are you sure you wish to delete?’. Upon clicking ‘Yes’, the budget will be deleted permanently.
Franchisee Billing Process

Franchisee Billing Process

Franchisee Billing is the process you can run to auto-create AR Invoices to bill each of your franchisees for fees incurred in a specific date range.  If the franchisee is setup for ACH payment then this process also creates an ACH payment applied to the invoice and an ACH export file that can be uploaded to the bank to transfer the money from their account to yours. To start the process click Franchising – Franchisee Billing in the top ribbon.  The fields on this form are as follows: Invoice Date – date to be set as the date of the AR … Continued
GL Account Record

GL Account Record

The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system.  Once you have opened a GL Account Record, the General Tab of the record will be displayed.  In addition to the information found on the General tab, the Transactions, and Report Settings tabs are available to users.  To create a new GL Account, please see the Add a New GL Account training. Click the button below to download an example General Ledger populated with recommended Account Names, Account Numbers, Cash Flow Categories, Operational Reports Categories, and Parent Account from the National Restaurant Association … Continued
Restaurant365 Mobile App

Restaurant365 Mobile App

Various functions can be performed via a mobile device and the Restaurant365 mobile App available for iOS and Andriod devices   Downloading the App Restaurant365 User can get this App from the Google Play store for Andriod and from the App Store for iOS by searching for ‘Restaurant365’ App Store:       Google Play Store:       Logging In Upon downloading and opening the App the User will be presented with a login screen where they can enter the same username and password used to access the full version of Restaurant365.  The R365 URL field will populate with the R365 customer … Continued
Creating a New Budget

Creating a New Budget

This article will describe the steps necessary to create a new Budget using the Advanced Budgeting feature in Restaurant365.  Click here for more information on Budgeting Creating a New Budget To begin the process of creating a new Budget, hover over the Account menu and selected ‘Budget’ Upon selecting Budget, a new tab will open where the Budget Parameters will be set prior to creating the Budget   Budget Parameters Budgets can be created and saved with the following parameters: Current and future years Single Location or multiple Locations By Period or Week Using the Fiscal or Operational Calendar Budgets … Continued
Paying Your Credit Card Bill

Paying Your Credit Card Bill

If you have a Credit Card Bank GL Account setup to pay expenses you will need to record the payments to the appropriate accounts within Restaurant365 to allow for ease of matching during your ‘Bank Activity/Bank Reconciliation’ process. There are two options in Restaurant365 to accomplish this. Option 1 – Credit Card paid with Auto Pay. If your Credit Card bill is paid with Auto Pay you will need to record a ‘Bank Transfer’ (Banking>>Transfer).   A new Window will open titled ‘Bank Transfer’. The ‘Number’ field will be auto populated, ‘Transfer From’ is the Bank Account used to pay … Continued
Bank Reconciliation

Bank Reconciliation

A Bank Reconciliation is a period end (or month end) procedure used to ‘true-up’ the records in your accounting system to the actual activity in your bank account (as reported by your bank.) Step 1: Make sure to have a copy of your bank statement or online statement ready. Step 2: Begin a new reconciliation Step 3: Match the transactions in Restaurant365 with the ones one your statement until the indicated difference is 0 Step 4: Make sure all the voided transactions are cleared from your reconciliation. Step 5: Approve and print the reconciliation Step 1: Before beginning your reconciliation, … Continued
Fiscal Period/Year Setup

Fiscal Period/Year Setup

Overview Fiscal periods must be setup for each year by creating a Fiscal Year for each legal entity.  Different legal entities can run on different fiscal years.  Within each legal entity you can have a Financial Year different from your Operational Year if you want to run operations reports using different setup than you might report to the bank or investors.  This is common for companies that run financials on a calendar year but want to do operational analysis on weeks and across equal periods.  To accomplish this, setup your fiscal year as Calendar and operational year as 13-4 week … Continued