Mass DSS Review

Mass DSS Review

The Mass DSS Review makes it easy to review and approve the Daily Sales Summaries. Go to ‘Account’ in the Top Ribbon and then select ‘Mass DSS’ In the Mass DSS Review screen, you can select the location, Start Date, and End Date. Set a specific timeframe and click on the Get DSS button to get the respective records. There is also a check box to only show the Unapproved Transactions. It will then show 3 tabs DSS, House Accounts, and Missing DSS. DSS Tab – Review each row for the correct Net Sales and Deposit information. To see more information … Continued
Mass Invoice Entry

Mass Invoice Entry

Purpose:  The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible   Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default.  If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid.  Do not click ‘Next Invoice’ until ready for the next Invoice   Header Information: 1) Vendor … Continued
AR Credit Memo

AR Credit Memo

The AR Credit Memo is part of Accounts Receivable within the Accounting module of Restaurant365.  They are generally used to apply to AR Invoices (cancel out the invoice) by issuing a credit to a customer. To create a credit memo, select Customer – Credit Memo in the top main ribbon. Fill out the required fields: Number – number of credit memo.  This is usually an auto generated sequential number managed under Accounting – Administration – Auto Numbering in left hand navigation Customer Date Location Fill out other non-required fields as desired such as Comment and Address (address is entered by hitting … Continued
Import Tool

Import Tool

Restaurant365 comes with an import tool which allows end users to import many types of records such as Vendors, GL Accounts, Items, Beginning Balances, Recipes, Item Locations, Vendor Items, etc.  These imports can create new records or update existing records To access the import tool navigate to the Administration menu in the top ribbon and select ‘Import’ Upload File step This step is where you choose what record you’ll be importing, whether it will create or update those records, and then select your file to import.  The fields are described below:   Options – in this list box you select … Continued
Documents to Process Overview

Documents to Process Overview

  Overview Documents to Process is a feature in Restaurant365 that allows Users to upload a PDF or scanned image of an AP Invoice (or AP Credit Memo) to the system and then enter the details of the transaction at a later time.  This is different from the EDI process where invoice details can be imported from a CSV file.  Documents to Process exists for the instances when an importable CSV format of an Invoice does not exist, and transaction details must be entered by a User in to the system Benefits of the Documents to Process feature: Multiple AP / CM Transaction files can be … Continued
Customer Record

Customer Record

The Customer Record is where the Customer specific information for each Customer resides in the system.  Once you have opened a Customer Record, the General Tab of the record will be displayed.  In addition to the information found on the General tab, Customer Additional Info, Customer related Open Transactions, Customer related All Transactions, Customer related Contacts, and Customer Locations are available to users.  Additionally, for those using the Franchising Module, Franchisee Additional Info will also be made available on Customers identified as Franchisee Location Customers. To add a new Customer, hover over the Customer tab in the top ribbon, and click New Customer.  This will open up a new tab with … Continued
AP Automation Overview

AP Automation Overview

Overview AP Automation is a feature within Restaurant365 that allows an Organization to setup a specified Email address on the System Preference screen.  Restaurant365 will monitor this Email address via POP3.  Organization team members and Vendors can then send emails to that address with PDF invoices attached and those PDFs will be imported into the Documents to Process list.  Each separate Attachment will be imported as a separate Document to Process.  Additionally, supported CSV file formats will import automatically and create AP Transactions via EDI Security Users with the Secondary Security Role of ‘User Setup’ have access to ‘System Preferences’. … Continued
AP Import Templates

AP Import Templates

Overview AP Transactions can be imported in to Restaurant365 using CSV templates.  Numerous Vendors are integrated with Restaurant365 and each provides a unique file format that can be imported.  Click here to see a list of Integrated Vendors Restaurant365 provides a Generic template that any customer, or non-integrated Vendor, can use to perform AP Imports.  Templates can be imported automatically via FTP, or AP Automation or they can be imported manually via the Vendor menu. AP Transactions can be imported by Item, or by Account. Templates
Adding a New Budget

Adding a New Budget

This tutorial will walk you through the steps to ‘Add a Budget’. Before you add a budget, make sure that you have the Fiscal Year setup for the legal entity and year of the budget that you are going to create. Click here to go to the fiscal year setup training. To begin, hover over ‘Account’ on the ribbon and select ‘Budget.’ A new window will open with the name “Budget”. In the ‘Name’ field, input the name of the budget you are adding. Next, in the ‘Budget Year’ Field, select the year you are creating the budget for. Next, … Continued
Check Run Screen – Field Descriptions

Check Run Screen – Field Descriptions

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview   Check Run Screen 1) Check Run Name – the system will generate a unique name for the Check Run consisting of the Date – Time Stamp – User Full Name.  This value cannot be changed 2) Select Invoices From selector – Select the Legal Entity name of the Locations that will be represented … Continued