Banking | Restaurant365 Customer Center

Bank Withdrawal

The Bank Withdrawal or Bank Expense form is used to create Payments to Non-Vendors and record Withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor Record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts. Bank Expenses are one of the several ways to create printable checks using Restaurant365. Click here for more information on Printing Checks Create a Bank Withdrawal / Bank Expense Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Withdrawal’. The Bank Expense form will then load in … Continued

Autonumbering

In Resaurant365, unique identifiers are important for numerous reasons. To allow for the easy creation of unique records, many transactions have an Autonumbering feature that is managed under the Administration section of the Accounting Module. When selected, the Autonumbering Next XX # (1) will be displayed next to the Prefix (if any) (2) as shown below. To save any adjustments to the next number, or prefix, be sure to click the Submit button to the right of each Autonumbering line item.

Check Printing Setup (USA)

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key. Blank checks also offer additional convenience, allowing you to print multiple checks out of multiple checkbooks in a single check run, with no need to go into the printer and change the checks between changing the checkbook in the system. Click here for training on how to Print Checks Check Printing Requirements: To be able to print checks in Restaurant365, you need … Continued

ACH Payment Set-up

Restaurant365 has the capability of paying Vendors by ACH (Automated Clearing House) payment. Vendor-specific settings need to be entered on the Vendor Record prior to creating ACH payments. The ACH Report Type must be set on the Bank Record prior to creating ACH Payments. Click here for more information on ACH Report Types and the Bank Record The following fields, located on the ‘Vendor Additional Info’ tab of the Vendor Record, must be updated in order to properly create ACH Payments 1) Payment Method – Payment Method needs to be set to ’ACH’ 2) Bank Account Type – Select the … Continued

Check Printing Setup (CAN)

Printing Checks

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key. Blank checks also offer additional convenience, allowing you to print multiple checks to multiple Vendors in a single check run. The blank check stock can be used for multiple checkbooks and multiple Check Runs all without the need to change the check stock in the printer. Before you can print checks using Restaurant365, Bank Accounts must be setup correctly, and the required check stock, … Continued

Using the Bank Activity Screen

Overview The purpose of the Bank Activity screen to make it simple to match your Bank Statement to Transactions that have already been entered in to R365. Bank Activity also allows easy creation of new Deposits and Withdrawals based on data from your Bank. Using the Bank Activity feature will make the Bank Reconciliation process significantly faster. Each transaction that is ‘Matched’ on Bank Activity will be checked off as ‘Reconciled’ on your Bank Rec. Once your Bank Accounts are setup (click here to learn more about setting up Bank Accounts), then the Bank Activity process consists of 3 steps: Download … Continued

ACH Reports

Note: Although most Banks allow for ACH upload, please double-check to ensure your account type within your Bank allows for ACH uploading. Restaurant365 recommends sending your Bank Representative a sample of the following available ACH Report Types. The ‘ACH Export Default 1’ report is the National standard used by most Banks. ACH Exports can be produced on the Check Run. Click here for more information on how to Set-up ACH Payment Settings on the Vendor Record. In order to produce the ACH Export file, the ACH Report must first be assigned on the Bank Record. Click here for … Continued

Positive Pay

Positive Pay Overview The positive pay feature (sometimes referred to as safe pay) allows the user to export a list of checks from R365 in a format to be uploaded to the bank. The purpose of the upload is to alert the bank of these checks so they can be cashed. This is a service offered by many banks to ensure that only approved checks can be cashed. Setup: The positive pay export format is set on the Bank record. Access the bank record by opening the bank account that will use positive pay (left hand side navigation pane: Accounting – … Continued

Positive Pay Reports

Positive Pay Exports can be produced on the Check Run. In order to produce the Positive Pay Export file, the Positive Pay Report must first be assigned on the Bank Record. Click here for information on ACH Reports Type in the name of the Positive Pay Report in to the Positive Pay Report field In the following table are the current Positive Pay Report names, along with a sample export file for each Report. Each of these output files were produced on 10/14/16 using the following sample data: Vendor Name: Generic Vendor Payment Date: 10/14/16 Checking Account: 1015 – Checking 1 Location: Generic … Continued