The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. Click here for more information on the Check Run Overview
The Payment Date field found on the Check Run screen dictates what date will appear on any AP Payments that are created on the Check Run. By default, the Payment Date will be set as the current date, however it can be adjusted as needed
- Payment Date field – Adjusting the Payment Date value in this field will update the Payment Date for every invoice that appears on the Invoices tab. Editing the Payment Date will change the Payment Dates in each detail lines for all non-checked invoices
- Note: if an Invoice is checked before changing the Payment Date, the Payment Date will not be updated
- Payment Date on the Invoice line – editing the Payment Date on the Invoice line will change the Payment Date for just that single invoice
In our example below you can see that upon first opening up check run, the top Payment Date has defaulted to 5/20/2016, and consequently so have all of the payment dates in the invoice lines below. Before changing the Payment Date up top, I have checked the box for the third invoice (#115). Now I will change the Payment Date up top (circled in orange).
Notice below that after changing the top Payment Date to 5/18/2016, the 3 unchecked invoices have had their Payment Dates all change to 5/18/2016, but the invoice (#115) that was checked before that date change, remains with a Payment Date of 5/20/2016.
The dates on the checks will print according to the Payment Date on the actual invoice line (the Payment Dates circled in yellow), not necessarily according to the top payment date (circled in orange) .
Now that I select the top two invoices as well and create/print the checks, the result will be 2 checks printed: 1 check with a date of 5/18/2016 for 2 invoices (#’s 500 and 50) and 1 check with a date of 5/20/2016 for 1 invoice (#115).
For more information on navigating the Check Run screen, click here.