Using the Bank Activity Screen

Using the Bank Activity Screen

Overview The purpose of the Bank Activity screen to make it simple to match your bank statement to transactions already in the system electronically.  It also allows easy creation of new deposits and withdrawals based on data from your bank that isn’t in the system yet.  Using the Bank Activity feature will make your reconciling a bank statement much quicker. Once your bank accounts are setup (click here to learn more about setting up bank accounts), then the bank activity process consists of 3 steps: Download activity from your bank Upload the file in the bank activity form (this will … Continued
Entering Beginning Balance Transactions

Entering Beginning Balance Transactions

When implementing Restaurant365 you will need to input beginning balance transactions for GL Balances, Open AP Transactions, Open AR Transactions, and Unreconciled Bank Transactions.  The majority of beginning balance items will be imported during the implementation process.  However, after go-live you may identify some discrepancies that may require you to add some additional beginning balance transactions. To add a new beginning balance transaction for GL Balances, Open AP, Open AR, or Unreconciled Bank Items, follow the steps below.   Select ‘Administration’ in the top ribbon and then select ‘New Beginning Balance’.  This will open a list of available beginning balance options. Available Beginning Balance Transaction Options AP … Continued
Bank Transfer

Bank Transfer

  The Bank Transfer form is used to record the transfer of funds between an organization’s Bank Accounts. Restaurant365 does not initiate the transfer of funds with the bank itself. Transfers must be performed outside the system and then recorded in Restaurant365 using this form.   Create a Bank Transfer Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Transfer’.  The Bank Transfer form will load in a new tab.   Bank Transfer Header Legend: 1) Number – The Auto-generated Number for the Bank Transfer.  Starting Numbers and Prefixes can be adjusted on the Autonumbering page 2) Transfer From – The Bank Account … Continued
Bank Withdrawal

Bank Withdrawal

  The Bank Withdrawal or Bank Expense form is used to create Payments to Non-Vendors and record Withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor Record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts.  Bank Expenses are one of the several ways to create printable checks using Restaurant365.  Click here for more information on Printing Checks   Create a Bank Withdrawal / Bank Expense Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Withdrawal’.  The Bank Expense form will then load in … Continued
Bank Deposit

Bank Deposit

  The Bank Deposit form is used to record the depositing of funds, from any source, to a Bank Account.  The Bank Deposit form pulls any Undeposited Transactions from the GL Account assigned to the ‘Undeposited Funds’ field in System Preferences: Default Accounts.  Manual Deposits can also be created using the Bank Deposit form.  Bank Deposits are used when auto-matching uploaded Bank Activity and when performing a Bank Reconciliation   Create a Bank Deposit Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Deposit’.  The Bank Deposit form will load in a new tab   Bank Deposit Form … Continued
Autonumbering

Autonumbering

In Resaurant365, unique identifiers are important for numerous reasons.  To allow for the easy creation of unique records, many transactions have an Autonumbering feature that is managed under the Administration section of the Accounting Module.  When selected, the Autonumbering Next XX # (1) will be displayed next to the Prefix (if any) (2) as shown below.  To save any adjustments to the next number, or prefix, be sure to click the Submit button to the right of each Autonumbering line item.
Creating a Check Signature

Creating a Check Signature

How to Properly Create a Check Signature in Restaurant365 Resaurant365 gives Users the option to upload a signature to be included on checks for transactions involving Bank Accounts. If the signature and the file containing the signature are not formatted correctly, the signature function may not work properly. Use the following steps to create a signature correctly to be used in Restaurant365. How to Print Check with Signature and Other Settings: Please refer to the Check Signatures article for additional information on how to use ‘Print Check with Signature’ Please refer to the Bank Account Record for more information on … Continued