Sales Accounts Overview

Sales Accounts Overview

Purpose and Overview: Sales Accounts are required for all POS integrations to Restaurant365 in the same way that Payment Type Accounts are. A Sales Account’s purpose is to tell Restaurant365 what GL Account to credit when accounting for individual sales tickets imported from the POS. It is a ‘mapping’ of POS Sales Categories and POS Service Types to a Restaurant365 General Leger Account. Here is a diagram & example: The Restaurant365 POS integration automatically creates unique Sales Account records (in R365) for every combination of Sales Category and Service Type from sales tickets imported from the POS to R365. Each … Continued
POS Integration Settings – Location Record

POS Integration Settings – Location Record

The POS Integration is governed by a number of Settings in Restaurant365.  These settings reside on various screens and can be accessed and updated by a User with the ‘Accounting Manager’ security role.  Click here for more information about POS Integration Settings Several elements of the POS Integration Settings are managed on the various tabs of the Location Record.  This article discusses settings relevant to POS Integration Settings.  The majority of the content here comes from the Location Setup and Overview article General On the General tab of the Location Record, the POS Import Type is established.  Upon making a selection, … Continued
Vendor Item Record

Vendor Item Record

Vendor Item Vendor Items can be setup to set a few fields for an item for a specific vendor. These records aren’t required and if no item vendor record exists then the values on the item are used instead. In order to import an invoice from a vendor then Vendor Item records are required and if missing then a record will be created during import and the user can finish setting up the record after the import completes. Vendor Item fields are: Item: Lookup of item record Vendor: Lookup of vendor record Vendor Item Number: Text field of the number … Continued
Item – Adding a New Purchased (Inventory) Item

Item – Adding a New Purchased (Inventory) Item

Items are part of the Inventory section of the Operations module of Restaurant365. To begin the process of adding a new inventory item to Restaurant365, click on ‘Item’ in the top ribbon. Then select ‘New Purchased Item’.The ‘New Purchased Item’ window appears. You will want to enter an item for everything that is counted as part of a physical stock count. This may include ingredients, spices, supplies, paper, packaging and so forth. Enter the Name, Number, and Description for each item.In the ‘General Tab’ enter the ‘Name’ of the item, ‘Type’ should remain as ‘Purchased’.  You can enter an Item ‘Number’ … Continued
Beginning Balances: Stock Count

Beginning Balances: Stock Count

The first Stock Count that is performed in Restaurant365 is considered a Beginning Balance Stock Count and must be initiated in a manner slightly different than all future Stock Counts.  To create the Beginning Balance Stock Count, a completed Stock Count Template must first exist.  Click here for more information on Stock Counts Once a Stock Count Template has been prepared, and the initial Stock Count is ready to be performed in Restaurant365, the Beginning Balance Stock Count is ready to be created.  A User with the Security Role of Accounting Manager will hover over the ‘Administration’ menu in the top … Continued
Manually Delete DSS

Manually Delete DSS

To manually delete a DSS file, a User must have the primary security role of ‘Accounting Manager’ or the secondary security role of ‘Master Record Delete’.  Click here for more information on Security Roles A User with the requisite security would navigate to the Daily Sales Summary list view in the Operations Module, select the DSSs that will be deleted, and click the ‘Delete Selected’ button in the filter ribbon Important Notes / Warnings:  The Deletion process can take several minutes.  Once clicking ‘Delete Selected’, do not refresh the page or hit the refresh arrows on the table.  Many records … Continued
Importing Journal Entries

Importing Journal Entries

Journal Entries can be entered in to Restaurant365 various ways.  This article will discuss how Journal Entries can be imported through the use of .CSV templates.  Journal Entry templates can be imported using either of the following methods: Import and create one or more new Journal Entries Import Journal Entry Details in to a single existing Journal Entry The importing process for each method will be outlined below:   Method 1 – Creating New Journal Entries via Import Step 1: Obtain R365 JE Import Template To begin creating Journal Entries via Import, first obtain the R365 JE Import Template and Documentation files.  Click here for a … Continued
Entering A Waste Log

Entering A Waste Log

Waste Log Feature – Allows you to account for Inventory Item Waste. This is very similar to the Item Transfer transaction and is used in conjunction with the Item Costing module. As a first step you need to ensure that you have a ‘Waste Account’ assigned to the items you will be recording waste for. Once you have the waste account assigned to your items you will be able to create a waste log. To begin, Click on ‘Item Actions’ and then select ‘New Waste Log’ A new Window will open. Update the header information. The ‘Number’ is auto generated … Continued
Labor on Flash Report vs P&L

Labor on Flash Report vs P&L

Depending on how the POS integration is setup, labor on the flash report may not equal labor on the P&L report.  Here are some tips to understand possible reasons they differ: Possible Reason #1 (and most likely reason): Actual payroll differs from daily POS imported labor accruals The Flash Report is based on daily imported data from the POS.  It doesn’t include other adjusting journal entries made directly to GL accounts.  One journal entry most companies enter that hits payroll accounts is the actual payroll journal entry.  Most companies import labor daily from the POS which creates a daily labor accrual entry … Continued
Employee Record Updates and Merge via Import Tool

Employee Record Updates and Merge via Import Tool

The majority of records that reside in Restaurant365 can be updated via the Restaurant365 Import Tool. When performing bulk updates, the Import Tool typically references a record based of the ‘Name’ value on the record. When making updates to Employee Records, the ‘EmployeeId’ value is the key mapping value, as opposed to the ‘Name’ value. It is common for employees to work at multiple Locations, and therefor have multiple/duplicate Employee Records imported from multiple POS systems.  These records must be merged in to a single master record for correct employee identification throughout Restaurant365. Employee Merge and Employee Updates are two … Continued