Gross Sales vs Net Sales

Gross Sales vs Net Sales

Restaurant365′s chart of accounts comes with pre-defined ‘GL Types’ specific to the restaurant industry. They are: It is required that each of your GL Accounts be assigned to one of these GL Types.Restaurant365′s out-of-the-box financial reports group your accounts by GL Type first, then by Parent Account, then by Account Number (or Account Name if Account Number does not exist). Restaurant365′s non-Profit & Loss reports (such as the Flash Report, Sales v. Labor Report) also leverage the GL Account attribute of GL Type when determining the value to display. On all the non-Profit & Loss reports, Restaurant365 labels the summation … Continued
Entering Invoices at Corporate

Entering Invoices at Corporate

Purpose: To create new invoices in the system at the corporate location. Create a new AP Invoice by clicking on the ‘Vendor Actions’ Tab in the top Ribbon, then select Invoice in the drop down. A new window will open with the name “Unsaved AP Invoice”.   A new window will open with the name “AP Invoice”. The cursor begins in the Number field. This is the vendor’s invoice number. Enter the number provided by the vendor and ‘Tab’ into the next field called “Company (Vendor).” Note: If you are entering a large invoice, like a food invoice from your … Continued
Voiding a Transaction

Voiding a Transaction

Definition: Voiding a transaction creates a second transaction in the system that has the exact opposite effect as the original transaction and is automatically applied to the original transaction – thus nullifying completely the original transaction but leaves the transaction in the system for future reference. Typically, voiding is used when you want to ‘Delete’ a transaction on a different day than when it was originally created. This can happen when financials or aging reports have been shared with outside parties and subsequent changes need to be made to your records without changing the data as it was sent out. … Continued
Check Signatures

Check Signatures

The system allows the following options around how your company can handle signatures on checks: Click here for more information on how to Create a Check Signature 1.) Print Check – a standard signature line is printed on the check to be signed manually   2.) Print Check with Signature – a signature is printed on the standard signature line (the signature is uploaded on the Bank Account Record) 3.) Print Check with Signature: Require 2nd Signature – a 2nd signature line is printed above the standard signature line to be signed manually (based on a dollar threshold set on the Bank … Continued
1099 Reports and Forms

1099 Reports and Forms

1099 Overview 1099 amounts can be tracked in Restaurant365, so that at year end the user can run a report to review those amounts for each vendor, make updates and then print the actual 1099 forms out of R365 (must purchase blank 1099 forms prior to printing). Details The vendor record has a 1099 Box field and invoices also have 1099 Box and 1099 Amount fields. The 1099 report is generated not from the 1099 Box on the vendor but the 1099 Box on each invoice. The report is calculated by summing the 1099 Amount on each invoice that was … Continued
Recording American Express AMEX Charges

Recording American Express AMEX Charges

Step 1: Record your AMEX Charges Option 1: To record an individual invoice received for a specific vendor that you put on your AMEX card Create an AP Invoice for the vendor for the amount of the invoice. Next, Use the ‘Pay Bill’ Function to create an AP Payment. Click on ‘Pay Bill’ in the top Ribbon. A new window will open. Select the appropriate ‘Payment Date’ and click on ‘OK’ A new window will open. Select your AMEX account as the ‘Bank Account’ and click on ‘OK’ A new window will open. Since we we are not actually going … Continued
Paying Your Credit Card Bill

Paying Your Credit Card Bill

If you have a Credit Card Bank GL Account setup to pay expenses you will need to record the payments to the appropriate accounts within Restaurant365 to allow for ease of matching during your ‘Bank Activity/Bank Reconciliation’ process. There are two options in Restaurant365 to accomplish this. Option 1 – Credit Card paid with Auto Pay. If your Credit Card bill is paid with Auto Pay you will need to record a ‘Bank Transfer’ (Banking>>Transfer).   A new Window will open titled ‘Bank Transfer’. The ‘Number’ field will be auto populated, ‘Transfer From’ is the Bank Account used to pay … Continued
Adding a Contact

Adding a Contact

You can add new contacts in Restaurant365 in various areas of the different modules. In most cases, your contact is related to a Vendor or Customer. If so, it is best to open the Vendor or Customer Record, and directly add the Contact in the Contact Section. Adding from this areas is the most streamlined approach, because it automatically links the Contact to a Record, and it auto-populates the address and phone information for ease of entry. To add a Contact click on ‘Primary Contact’ or type a value in to the Primary Contact field and then hit tab or enter.  This will … Continued
Check Run – Applying Credits

Check Run – Applying Credits

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview AP Credit Memos that have been entered and Approved in Restaurant365, will be available for application on the Check Run Screen.  Available Credit Memos will be indicated with a ‘C’ in the ‘C/D’ column to the right in the Invoices grid To apply an available AP Credit Memo, perform the following: Click … Continued
Importing AP Transactions: Overview

Importing AP Transactions: Overview

AP Transactions can be imported from CSV files in to Restaurant365.  Unlike Documents to Process, which requires a User to process the data at a later time, Imported AP Transactions contain all of the transaction details and are ready for review and approval upon being imported.   Transaction Detail Options AP Transactions can be imported as complete Transactions, or as AP Invoice Details in to an existing AP Invoice Multi-Transaction – Import multiple AP Invoices and/or AP Credit Memos from a single file AP Invoice Details – Import transaction details in to one AP Invoice from a single file   Import Methods Multi-Transaction files can be … Continued