AP Transactions | Restaurant365 Customer Center

Manual Payment

A Manual Payment is used for creating a single Ap Payment for a single Vendor. Manual Payments can be created before the corresponding AP Invoice has been entered in to Restaurant365. To create a Manual Payment, hover over the Vendor menu in the top ribbon and select ‘Manual Payment’. A blank AP Payment form will open in a new tab Manual Payment Enter a Manual Payment Select the Checking Account that will provide the funds for the AP Payment. The Number field will populate with the next check number for the selected Account. The Location will populate based on the … Continued

Mass Invoice Entry

Purpose: The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default. If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid. Do not click ‘Next Invoice’ until ready for the next Invoice Header Information: 1) Vendor … Continued

How do I print checks?

These are the options for printing a check: 1. Pay Bill: Enter Invoice and click Pay Bill at top of screen and then click Create Checks on screen that opens up – If you want to enter and invoice and pay it at the same time. 2.Check Run screen: Enter invoices separately and then do New Check Run when you’re ready to pay them all (most commonly used for weekly check runs). 3. Manual Payment: If you want to cut a check for a vendor but don’t have the invoice yet, you can do a manual payment. and click Print … Continued

AP Invoice Automation

Updated Article coming soon. Click here to see existing training on this topic

ACH Payment Set-up

Restaurant365 has the capability of paying Vendors by ACH (Automated Clearing House) payment. Vendor-specific settings need to be entered on the Vendor Record prior to creating ACH payments. The ACH Report Type must be set on the Bank Record prior to creating ACH Payments. Click here for more information on ACH Report Types and the Bank Record The following fields, located on the ‘Vendor Additional Info’ tab of the Vendor Record, must be updated in order to properly create ACH Payments 1) Payment Method – Payment Method needs to be set to ’ACH’ 2) Bank Account Type – Select the … Continued

Split U of M

Split U of Ms exist on the Vendor Item Record for the purpose of EDI integrations. In the event of Split Cases on non-EDI Vendors, the correct U of M could be manually selected on the AP Invoice screen. When a Vendor Invoice is imported via EDI and the Vendor file has a Split Indicator, the EDI process can read and detect that the line item is a ‘Split’ case. This capability exists for the following Vendors: Sysco US Food Service R365 Multi-Invoice Fintech (coming soon) The Vendor will prepare the invoice file with the split indicators in place. To … Continued

Check Run Overview

Overview The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. In order to fully utilize the Check Run screen, Vendors must be properly set up (including all fields on both the ‘General’ and ‘Vendor Additional Info’ tabs), Bank Account balances and next check numbers need to be updated, and AP Invoices, AP Credit Memos and any Payment Terms Discounts must be entered and Approved. To create a Check Run, perform the following … Continued

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods. Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365. To create a Transaction Spread, the transaction must first be created in Restaurant365. This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager. This security will grant the user access to Approve Transactions and perform Transaction Spreading. Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued

Importing AP Transactions: Overview

AP Transactions can be imported from CSV files in to Restaurant365. Unlike Documents to Process, which requires a User to process the data at a later time, Imported AP Transactions contain all of the transaction details and are ready for review and approval upon being imported. Transaction Detail Options AP Transactions can be imported as complete Transactions, or as AP Invoice Details in to an existing AP Invoice Multi-Transaction – Import multiple AP Invoices and/or AP Credit Memos from a single file AP Invoice Details – Import transaction details in to one AP Invoice from a single file Import Methods Multi-Transaction files can be … Continued

Vendor Contract Price Verification

Sometimes a vendor may invoice for product at a different price than they have contracted with you. In these cases the system can warn you that a contract violation has occurred. Setting up a contract price for a vendor item is simple and once set the system will automatically validate it when invoices are entered and invoices with violations will also be highlighted during a check run. Setup Vendor contract prices are set on Vendor Item records and can be done individually or mass imported. Individual Vendor Item update Go to the Vendor Item list (Operations – Inventory – Vendor … Continued