Upload File

Upload File

Records throughout Restaurant365 have a button near the bottom of each page labeled ‘Upload File’.  This allows the user to upload an attachment to that particular record. Uploading attachments to records can be very useful for audit purposes, and is especially useful for AP Invoices.  A user can attach a PDF version of an invoice to the actual accounting record of the AP Invoice.   Uploading a file To upload a file to a record in Restaurant365, click the ‘Upload File’ button on the record you wish to attach a file to.  This will open a file selector prompt, where upon selecting … Continued
Entering Invoices at Corporate

Entering Invoices at Corporate

Purpose: To create new invoices in the system at the corporate location. Create a new AP Invoice by clicking on the ‘Vendor Actions’ Tab in the top Ribbon, then select Invoice in the drop down. A new window will open with the name “Unsaved AP Invoice”.   A new window will open with the name “AP Invoice”. The cursor begins in the Number field. This is the vendor’s invoice number. Enter the number provided by the vendor and ‘Tab’ into the next field called “Company (Vendor).” Note: If you are entering a large invoice, like a food invoice from your … Continued
Beginning Balance Difference – Unassigned Vendor or Customer

Beginning Balance Difference – Unassigned Vendor or Customer

Conditions in which UNASSIGNED VENDOR appears on AP Aging Report The UNASSIGNED VENDOR is a System Generated Vendor that appears on the AP Aging Report when the following conditions occur: 1. A difference exists between the AP Beginning Balance (the opening balance for the Accounts Payable GL Account) and the sum of all imported Open AP Invoices Beginning Balance transactions (AP Invoice – Beginning Balance transactions that were imported at cut-over).  In addition to appearing on the AP Aging report, the ‘System Setup’ tab will be present in the ‘To Do Checklist’ notifying the User that the AP Beginning Balance … Continued
AP Credit Memo

AP Credit Memo

AP Credit Memos can be entered in Restaurant365 to record any credits that are due.  Credit Memos can then be applied to Open AP Invoices. To record an AP Credit Memo, hover over the ‘Vendor’ menu in the top ribbon and select ‘ Credit Memo’.   The AP Credit Memo form will open in a new tab: 1) Number – Enter the Credit Memo number.  If no CM Number is available, create one 2) Vendor – Select the Vendor 3) Date – Enter the CM Date 4) Comment – Add an optional CM Comment 5) Amount – Enter the CM Total Amount 6) Location – Select … Continued
Autonumbering

Autonumbering

In Resaurant365, unique identifiers are important for numerous reasons.  To allow for the easy creation of unique records, many transactions have an Autonumbering feature that is managed under the Administration section of the Accounting Module.  When selected, the Autonumbering Next XX # (1) will be displayed next to the Prefix (if any) (2) as shown below.  To save any adjustments to the next number, or prefix, be sure to click the Submit button to the right of each Autonumbering line item.
Manual Payment

Manual Payment

A Manual Payment is used for creating a single Ap Payment for a single Vendor.  Manual Payments can be created before the corresponding AP Invoice has been entered in to Restaurant365. To create a Manual Payment, hover over the Vendor menu in the top ribbon and select ‘Manual Payment’.  A blank AP Payment form will open in a new tab   Manual Payment Enter a Manual Payment Select the Checking Account that will provide the funds for the AP Payment.  The Number field will populate with the next check number for the selected Account.  The Location will populate based on the … Continued
Mass Invoice Entry

Mass Invoice Entry

Purpose:  The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible   Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default.  If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid.  Do not click ‘Next Invoice’ until ready for the next Invoice   Header Information: 1) Vendor … Continued
How do I print checks?

How do I print checks?

These are the options for printing a check: 1. Pay Bill: Enter Invoice and click Pay Bill at top of screen and then click Create Checks on screen that opens up – If you want to enter and invoice and pay it at the same time. 2.Check Run screen: Enter invoices separately and then do New Check Run when you’re ready to pay them all (most commonly used for weekly check runs). 3. Manual Payment: If you want to cut a check for a vendor but don’t have the invoice yet, you can do a manual payment. and click Print … Continued
AP Invoice Automation

AP Invoice Automation

Updated Article coming soon.  Click here to see existing training on this topic
ACH Payment Set-up

ACH Payment Set-up

Restaurant365 has the capability of paying Vendors by ACH (Automated Clearing House) payment. Vendor-specific settings need to be entered on the Vendor Record prior to creating ACH payments.  The ACH Report Type must be set on the Bank Record prior to creating ACH Payments.  Click here for more information on ACH Report Types and the Bank Record The following fields, located on the ‘Vendor Additional Info’ tab of the Vendor Record, must be updated in order to properly create ACH Payments 1) Payment Method – Payment Method needs to be set to ’ACH’ 2) Bank Account Type – Select the … Continued