Check Run Overview

Check Run Overview

Overview The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  In order to fully utilize the Check Run screen, Vendors must be properly set up (including all fields on both the ‘General’ and ‘Vendor Additional Info’ tabs), Bank Account balances and next check numbers need to be updated, and AP Invoices, AP Credit Memos and any Payment Terms Discounts must be entered and Approved. To create a Check Run, perform the following … Continued
Transaction Spreading

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods.  Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365.  To create a Transaction Spread, the transaction must first be created in Restaurant365.  This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager.  This security will grant the user access to Approve Transactions and perform Transaction Spreading.  Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued
Importing AP Transactions: Overview

Importing AP Transactions: Overview

AP Transactions can be imported from CSV files in to Restaurant365.  Unlike Documents to Process, which requires a User to process the data at a later time, Imported AP Transactions contain all of the transaction details and are ready for review and approval upon being imported.   Transaction Detail Options AP Transactions can be imported as complete Transactions, or as AP Invoice Details in to an existing AP Invoice Multi-Transaction – Import multiple AP Invoices and/or AP Credit Memos from a single file AP Invoice Details – Import transaction details in to one AP Invoice from a single file   Import Methods Multi-Transaction files can be … Continued
Vendor Contract Price Verification

Vendor Contract Price Verification

Sometimes a vendor may invoice for product at a different price than they have contracted with you.  In these cases the system can warn you that a contract violation has occurred.  Setting up a contract price for a vendor item is simple and once set the system will automatically validate it when invoices are entered and invoices with violations will also be highlighted during a check run. Setup Vendor contract prices are set on Vendor Item records and can be done individually or mass imported. Individual Vendor Item update Go to the Vendor Item list (Operations – Inventory – Vendor … Continued
Memorized AP Transactions

Memorized AP Transactions

AP Transactions can be memorized as transaction templates to be used again in the future.  In addition to creating a transaction template, Memorized Transactions can be scheduled and automatically created. Memorize an AP Transaction To begin, create an AP Transaction that will be memorized and saved as a template. Enter all the details in to the AP Transaction.  Certain values, such as the Invoice Number, will vary with each use.  When a Memorized Transaction template is used, it will be created with a status of Unapproved.  The necessary updates can be made before the transaction is Approved. Note: Once a Transaction has … Continued
Attachment Viewer

Attachment Viewer

The Attachment Viewer is a feature in Restaurant365 where a User can elect to open an additional sidebar to view any attachments that have been uploaded to an AP Transaction within Restaurant365.  The Attachment Viewer is also utilized when Processing Documents to Process.  The two distinctions between viewing attachments with the Attachment Viewer and processing Documents to Process are as follows: The Attachment Viewer is opened by default when Processing Documents to Process, while must be opened manually on other AP Transactions A check box is present on each attachment page when Processing Documents to Process.  Additionally an ‘All’ checkbox in present … Continued
Check Signatures

Check Signatures

The system allows the following options around how your company can handle signatures on checks: Click here for more information on how to Create a Check Signature 1.) Print Check – a standard signature line is printed on the check to be signed manually   2.) Print Check with Signature – a signature is printed on the standard signature line (the signature is uploaded on the Bank Account Record) 3.) Print Check with Signature: Require 2nd Signature – a 2nd signature line is printed above the standard signature line to be signed manually (based on a dollar threshold set on the Bank … Continued
Documents to Process: Processing Uploaded Files

Documents to Process: Processing Uploaded Files

Processing Uploaded Files Once documents have been uploaded via any of the Documents to Process Upload Methods, they will be accessible in the Documents to Process list view.  This list comprises all available Documents to Process that have been imported in to Restaurant365.  Currently, Documents to Process includes the options to process both AP Invoices and AP Credit Memos.  In place of the regular process of creating new transactions for each of the supported record types, the User would follow the steps described below: Step 1 – Navigate to the Documents to Process list view: Accounting Module -> Accounts Payable -> … Continued
Entering Invoices at the Restaurant Location

Entering Invoices at the Restaurant Location

Welcome to the ‘AP Invoice for Managers’ video tutorial for entering invoices at the restaurant location. The AP Invoice is part of Purchasing within the Operations module of Restaurant365. During this training we will cover the following features and topics: Launching a new AP Invoice Recording Invoice Adjustments Entering Line Items By the way, sometimes you will see the term Accounts Payable abbreviated or referred to as “AP” in the system and on reports. One of the most important things profitable restaurants do is closely track their food & beverage costs on a weekly basis. Doing so can lower a … Continued
AP Imports: Missing Items

AP Imports: Missing Items

  Missing Items are automatically created in Restaurant365 when an AP Transaction is imported and includes a Vendor Item Number that does not exist.  Click here for more information on Importing AP Transactions.  The following are scenarios in which a Missing Item would be created: Customer purchases new product not previously purchased Vendor Discontinues product and replaces product with similar product / different brand Vendor Changes Item Number of product Customer purchases different case pack of product with different Item Number For issues #1 and #2, a new Purchased Item will need to be created All four issues will require … Continued