Trial Balance
As of any date get balance of all accounts and drill down on any balance into the detailed transactions from which you can drill down into any transaction.
Creating/Modifying Dashboards
A dashboard is a read-only view of Ad Hoc reports where users can see multiple charts and tables on one page. Anything added to a dashboard is called a Dashlet. Restaurant365 comes with a number of dashboards. With the proper security level, users can create their own and the Restaurant365 dashboard list will be replaced with their own custom dashboard list. Accessing Dashboards To access dashboards, select Accounting (or Operations) – Reports – Dashboard in the left hand navigation. The user’s default dashboard will load if one has been set for this user. To create a new dashboard, with no dashboard selected in … Continued
Reports – Bad Request Message
Receiving a Bad Request message like the one pictured below when running reports means your computer has too many cookies stored and they need to be cleared. In order to free up cookie space you should clear your browser cookies. You can do that in Chrome by hitting Ctrl+Shift+Delete then in the popup window (screenshot below) select the first dropdown box as “Beginning of Time” and then check the box below that for “Cookies and other site and plugin data” and then click the “Clear Browsing Data” button.
GL Account – Disable Entry
If a GL Account is going to be a true Summary Account, we can Disable Entry for the account. The values in the account going forward will only be a sum of the Child Accounts that are associated with the Parent (disabled) Account. For accounts that have Disable Entry enabled, the Account Name / Number will no longer show up in any Account Selector dropdowns in the system. The Account will be disabled for direct entry for all transactions (this includes importing Journal Entries that post directly to this Account). This is accomplished on the GL Account Record via a Check/Unchecked setting on … Continued
Item Categories
Up to three separate item categories can be assigned to an item and are used in various reports to create subtotals or filters. View/Edit Item Categories You can open an existing item category in 2 ways: Operations – Inventory – Item Categories in the left hand navigation, and then click on the one you want to open Or, on an item form on the Item Categories tab, click the blue title next to the item category you want to open (as pictured below) Create New Categories Item categories can be created in 2 ways: On an existing item category form, … Continued
Profit & Loss – Custom Date Range
Profit & Loss report for any date range specified by the user. Can run the report for any combination of locations, legal entities, or concepts.
Item Cost Analysis – Location Side by Side
COGS totals and average by COGS type, then GL Account, then Item and % of net sales for each with Locations side by side. You can drill down to any item to see the item price graph chart and purchase history. Typically used by companies who are not tracking recipes in the system.
GL Types
GL Types, or rather General Ledger Types, are predefined groups for GL Account Records. GL Types are used for the sorting, grouping and subtotal of GL Accounts on Financial Reports (Balance Sheet and P&L). GL Type is a required field on the GL Account Record. GL Type Presets GL Types are customizable to meet the reporting needs of your organization. Restaurant365 has the following GL Type presets: Create GL Type To create a GL Type, a User with the Accounting Manager Security Role can hover over the Account options on the top ribbon and select ‘New GL Type’. This will open up a … Continued
GL Account Record
The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system. Once you have opened a GL Account Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, the Transactions, and Report Settings tabs are available to users. To create a new GL Account, please see the Add a New GL Account training. Click the button below to download an example General Ledger populated with recommended Account Names, Account Numbers, Cash Flow Categories, Operational Reports Categories, and Parent Account from the National Restaurant Association … Continued
Historical Sales
Historical Sales (sales data that occurred prior to cut-over) can be imported in a simplified manner in to Restaurant365. Historical Sales are created using the R365 Historical Sales import template. Historical Sales exist in Restaurant365 for the comparison purposes only. Historical Sales will appear as the prior year (PY) comparison values for current sales on the Flash Report and Weekly Review Report. Click here for more information on the Flash Report. The Historical Sales import template consists of the following four columns: Click here to download the R365 Historical Sales Import Template