POS Data Export – File Guide

POS Data Export – File Guide

Through the R365 POS Integration, the following Export Files are obtained from a POS System.  The bolded sections below represent each Export File type.  You will find additional information, such as the file name, and Column Names / Headers that will be included in the Export File.   Column order can vary from the order listed below Accepted File extensions include: .CSV .TXT .DBF Files can be exported and housed in the following locations: R365 hosted FTP site POS / Customer hosted FTP site POS / Customer centralized server Please work with the R365 Representative that provided you with this document.  … Continued
Bank Withdrawal

Bank Withdrawal

  The Bank Withdrawal or Bank Expense form is used to create Payments to Non-Vendors and record Withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor Record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts.  Bank Expenses are one of the several ways to create printable checks using Restaurant365.  Click here for more information on Printing Checks   Create a Bank Withdrawal / Bank Expense Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Withdrawal’.  The Bank Expense form will then load in … Continued
Bank Deposit

Bank Deposit

  The Bank Deposit form is used to record the depositing of funds, from any source, to a Bank Account.  The Bank Deposit form pulls any Undeposited Transactions from the GL Account assigned to the ‘Undeposited Funds’ field in System Preferences: Default Accounts.  Manual Deposits can also be created using the Bank Deposit form.  Bank Deposits are used when auto-matching uploaded Bank Activity and when performing a Bank Reconciliation   Create a Bank Deposit Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Deposit’.  The Bank Deposit form will load in a new tab   Bank Deposit Form … Continued
ACH Payment Set-up

ACH Payment Set-up

Restaurant365 has the capability of paying Vendors by ACH (Automated Clearing House) payment. Vendor-specific settings need to be entered on the Vendor Record prior to creating ACH payments.  The ACH Report Type must be set on the Bank Record prior to creating ACH Payments.  Click here for more information on ACH Report Types and the Bank Record The following fields, located on the ‘Vendor Additional Info’ tab of the Vendor Record, must be updated in order to properly create ACH Payments 1) Payment Method – Payment Method needs to be set to ’ACH’ 2) Bank Account Type – Select the … Continued
Manual Payment

Manual Payment

A Manual Payment is used for creating a single Ap Payment for a single Vendor.  Manual Payments can be created before the corresponding AP Invoice has been entered in to Restaurant365. To create a Manual Payment, hover over the Vendor menu in the top ribbon and select ‘Manual Payment’.  A blank AP Payment form will open in a new tab   Manual Payment Enter a Manual Payment Select the Checking Account that will provide the funds for the AP Payment.  The Number field will populate with the next check number for the selected Account.  The Location will populate based on the … Continued
Check Run Screen – Field Descriptions

Check Run Screen – Field Descriptions

The Check Run screen provides a User with a list of Approved AP Invoices.  The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices.  Click here for more information on the Check Run Overview   Check Run Screen 1) Check Run Name – the system will generate a unique name for the Check Run consisting of the Date – Time Stamp – User Full Name.  This value cannot be changed 2) Select Invoices From selector – Select the Legal Entity name of the Locations that will be represented … Continued
Mass Invoice Entry

Mass Invoice Entry

Purpose:  The Mass Invoice Entry screen is designed to make manual entry of Vendor Invoices as quick as possible   Step 1: Open the Mass Invoice Entry screen Vendor -> Mass Invoice Entry Step 2: Set the Location The User’s default Location will be set by default.  If necessary, change the Location that the Invoices will be entered for Step 3: Enter Invoices Enter the Header and Footer information Enter the Detail information Click ‘Next Invoice’ to add all the entered information to the Invoices Grid.  Do not click ‘Next Invoice’ until ready for the next Invoice   Header Information: 1) Vendor … Continued
AP Credit Memo

AP Credit Memo

AP Credit Memos can be entered in Restaurant365 to record any credits that are due.  Credit Memos can then be applied to Open AP Invoices. To record an AP Credit Memo, hover over the ‘Vendor’ menu in the top ribbon and select ‘ Credit Memo’.   The AP Credit Memo form will open in a new tab: 1) Number – Enter the Credit Memo number.  If no CM Number is available, create one 2) Vendor – Select the Vendor 3) Date – Enter the CM Date 4) Comment – Add an optional CM Comment 5) Amount – Enter the CM Total Amount 6) Location – Select … Continued
Memorized AP Transactions

Memorized AP Transactions

AP Transactions can be memorized as transaction templates to be used again in the future.  In addition to creating a transaction template, Memorized Transactions can be scheduled and automatically created. Memorize an AP Transaction To begin, create an AP Transaction that will be memorized and saved as a template. Enter all the details in to the AP Transaction.  Certain values, such as the Invoice Number, will vary with each use.  When a Memorized Transaction template is used, it will be created with a status of Unapproved.  The necessary updates can be made before the transaction is Approved. Note: Once a Transaction has … Continued
Printing Checks

Printing Checks

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock.  This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key.  Blank checks also offer additional convenience, allowing you to print multiple checks to multiple Vendors in a single check run.  The blank check stock can be used for multiple checkbooks and multiple Check Runs all without the need to change the check stock in the printer. Before you can print checks using Restaurant365, Bank Accounts must be setup correctly, and the required check stock, … Continued