Restaurant Accounting | Restaurant365 Customer Center

AP Imports: Manual Importing

AP Transactions can be manually imported in to Restaurant365. Manually importing AP Transactions requires the use of specific import templates. Transactions can be imported by Item, or by Account. Click here for information on EDI Vendor Integrations, and Restaurant365 AP Import Templates Step 1: Hover over ‘Vendor’ menu and select ‘Import AP Transaction’ Step 2: Import The Import Form will load where you can click ‘Select File’ to open a file explorer and select the completed Template / transaction file. Click ‘Open’ to import the file. If the import was successful, the number of records created will be displayed. These … Continued

Gross Sales vs Net Sales

Restaurant365′s chart of accounts comes with pre-defined ‘GL Types’ specific to the restaurant industry. They are: It is required that each of your GL Accounts be assigned to one of these GL Types.Restaurant365′s out-of-the-box financial reports group your accounts by GL Type first, then by Parent Account, then by Account Number (or Account Name if Account Number does not exist). Restaurant365′s non-Profit & Loss reports (such as the Flash Report, Sales v. Labor Report) also leverage the GL Account attribute of GL Type when determining the value to display. On all the non-Profit & Loss reports, Restaurant365 labels the summation … Continued

Vendor Record

The Vendor Record is where the Vendor specific information for each Vendor resides in the system. Once you have opened a Vendor Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, Vendor Additional Info, Vendor related Open Transactions, Vendor related All Transactions, Vendor related Contacts, and Vendor Locations are available to users. To add a new Vendor, hover over the Vendor tab in the top ribbon, and click New Vendor. This will open up a new tab with the General tab selected General The General tab is where the Vendor Name, Number and Contact Information … Continued

Creating a Memorized Journal Entry

Recurring Transactions are set up using memorized transactions. The Memorized Transaction functionality allows the user to save a template that can be used over and over again (automatically or manually) without having to re-key all the details. For your monthly payroll expense you might want to use a memorized Journal Entry. Step 1 – Create a Journal Entry or use an existing entry. In this example we have created Rent Journal Entry. Then Memorize the entry by going to Action>Memorize.This will open the Memorize window with the fields described below: Memorized Template Name – type the name you want for the template … Continued

Legal Entity Setup

Legal Entities are companies that own locations. Each location must belong to a legal entity. Many reports can be run by legal entity which will show results for all locations that belong to that entity. A legal entity usually has a corporate tax id. Legal entities aren’t selected on transactions because the location is selected and whichever legal entity that location belongs to is associated with that transaction automatically. To edit an existing legal entity, go to the Legal Entities list (Accounting – Administration – Legal Entities in the left hand navigation), click a the row of the legal entity … Continued

Move Account List From Quickbooks to Restaurant365

If you use Quickbooks and are now setting up Restaurant365, moving your account list over is easy. Just follow the steps below: In Quickbooks go to Reports – List and run the Account Listing report On this report click Excel at the top of the window and choose Create New Worksheet On the window that pops up select “Create a comma separated values (.csv) file” and then click Export In the window that pops up give the file a name and note where you are saving the file Account Numbers are required in Restaurant365 so if you weren’t using account numbers in … Continued

Check Printing Setup (CAN)

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key. Blank checks also offer additional convenience, allowing you to print multiple checks out of multiple checkbooks in a single check run, with no need to go into the printer and change the checks between changing the checkbook in the system. Click here for training on how to Print Checks Check Printing Requirements: To be able to print checks in Restaurant365, you need to … Continued

Documents to Process: Processing Uploaded Files

Processing Uploaded Files Once documents have been uploaded via any of the Documents to Process Upload Methods, they will be accessible in the Documents to Process list view. This list comprises all available Documents to Process that have been imported in to Restaurant365. Currently, Documents to Process includes the options to process both AP Invoices and AP Credit Memos. In place of the regular process of creating new transactions for each of the supported record types, the User would follow the steps described below: Step 1 – Navigate to the Documents to Process list view: Accounting Module -> Accounts Payable -> … Continued

Entering Invoices at Corporate

Purpose: To create new invoices in the system at the corporate location. Create a new AP Invoice by clicking on the ‘Vendor Actions’ Tab in the top Ribbon, then select Invoice in the drop down. A new window will open with the name “Unsaved AP Invoice”. A new window will open with the name “AP Invoice”. The cursor begins in the Number field. This is the vendor’s invoice number. Enter the number provided by the vendor and ‘Tab’ into the next field called “Company (Vendor).” Note: If you are entering a large invoice, like a food invoice from your … Continued

Manual Payment

A Manual Payment is used for creating a single Ap Payment for a single Vendor. Manual Payments can be created before the corresponding AP Invoice has been entered in to Restaurant365. To create a Manual Payment, hover over the Vendor menu in the top ribbon and select ‘Manual Payment’. A blank AP Payment form will open in a new tab Manual Payment Enter a Manual Payment Select the Checking Account that will provide the funds for the AP Payment. The Number field will populate with the next check number for the selected Account. The Location will populate based on the … Continued