Restaurant Accounting | Restaurant365 Customer Center

AP Credit Memo

AP Credit Memos can be entered in Restaurant365 to record any credits that are due. Credit Memos can then be applied to Open AP Invoices. To record an AP Credit Memo, hover over the ‘Vendor’ menu in the top ribbon and select ‘ Credit Memo’. The AP Credit Memo form will open in a new tab: 1) Number – Enter the Credit Memo number. If no CM Number is available, create one 2) Vendor – Select the Vendor 3) Date – Enter the CM Date 4) Comment – Add an optional CM Comment 5) Amount – Enter the CM Total Amount 6) Location – Select … Continued

Bank Withdrawal

The Bank Withdrawal or Bank Expense form is used to create Payments to Non-Vendors and record Withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor Record will be associated with the Bank Expense. GL Accounts can be selected to separate and classify the expense amounts. Bank Expenses are one of the several ways to create printable checks using Restaurant365. Click here for more information on Printing Checks Create a Bank Withdrawal / Bank Expense Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Withdrawal’. The Bank Expense form will then load in … Continued

To Do Lists

The To Do Checklist is found in the left hand navigation under Accounting – Report – To Do Checklist. This list displays various tabs with items that the system has flagged as requiring setup or attention. If nothing is requiring attention on a specific tab, that tab won’t be displayed. The To Do List has the following tabs: Record Setup – this tab shows a row for each record in the system missing required fields. For example if a GL Account was missing GL Type then there would be a row for that account and the row would have a comment … Continued

Job Titles

This article is part of the Scheduling Module training. Click here for more information on the Scheduling Module Purpose & Overview Jobs are used in various ways by the system. They are assigned to employees and used by the scheduling module. They are also used in conjunction with the POS integration to track employee punches which make up the labor accrual journal entry. The job form will be described directly below followed by sections describing the job’s effect on the POS integration and labor accruals. Creating/Viewing/Editing Jobs Jobs can be created in 2 ways. They are most often created by … Continued

Parent Accounts & Child Accounts

GL Accounts can have a specified Parent Account (effectively making them a Child Account). Parent Accounts allow users to group Sub-Accounts under one main Summary Account for subtotal and visual grouping on Financial Reports. To assign a Parent Account to a GL Account, select the Account Name of the desired Parent Account on the GL Account Record A Parent Account can have as many Child Accounts as desired. Restaurant365 will support up to four levels of Parent/Child Accounts. For example: 1) Labor 2) –> Hourly Labor 3) –> –> BOH 4) –> –> –> Kitchen Child Accounts will be indented … Continued

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods. Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365. To create a Transaction Spread, the transaction must first be created in Restaurant365. This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager. This security will grant the user access to Approve Transactions and perform Transaction Spreading. Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued

Journal Entry Import Templates

Overview Journal Entries can be imported in to Restaurant365 using CSV templates. Click here for the Journal Entries Overview page. Two types of Journal Entries can be imported in to Restaurant365: Journal Entry Payroll Journal Entry Each type can be imported using the same template, the ‘R365 JE Import Template.csv’, provided in Table 1 below. Journal Entries and Payroll Journal Entries can be imported by hovering over the ‘Account’ menu in the top ribbon and selecting ‘Import Journal Entry’. Click here for more information on Importing Journal Entries Journal Entry / Payroll Journal Entry Template [table id=18 /] … Continued

Check Run – Applying Credits

The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. Click here for more information on the Check Run Overview AP Credit Memos that have been entered and Approved in Restaurant365, will be available for application on the Check Run Screen. Available Credit Memos will be indicated with a ‘C’ in the ‘C/D’ column to the right in the Invoices grid To apply an available AP Credit Memo, perform the following: Click … Continued

Bank Transfer

The Bank Transfer form is used to record the transfer of funds between an organization’s Bank Accounts. Restaurant365 does not initiate the transfer of funds with the bank itself. Transfers must be performed outside the system and then recorded in Restaurant365 using this form. Create a Bank Transfer Hover over the ‘Banking’ menu in the Top Ribbon and select ‘Transfer’. The Bank Transfer form will load in a new tab. Bank Transfer Header Legend: 1) Number – The Auto-generated Number for the Bank Transfer. Starting Numbers and Prefixes can be adjusted on the Autonumbering page 2) Transfer From – The Bank Account … Continued

Closing a Period

Which dates transactions can be booked to is determined by the Closed Date on the legal entity. Setting this date will mean no transactions can be approved or edited with a date less than or equal to the Closed Date for any locations in that Legal Entity. To set this date, do the following: Access the Legal Entities list under Accounting – Administration – Legal Entities in the left hand navigation pane Double click the row of the Legal Entity Record you wish to open On the Legal Entity Record, set the Closed Date using the date picker and then … Continued