GL Accounts | Restaurant365 Customer Center

GL Account – Available To Managers

If non-Accounting users (Users with the security role of Restaurant Manager) need access to a GL Account, that Account must be flagged as Available to Managers. As non-Accounting users do not have access to the Accounting Module, they will never see the General Ledger in its entirety, nor will they have the access to open a GL Account Record to view GL Transactions. However, it will be necessary for Restaurant Managers to have limited access to some GL Accounts for Invoicing, and DSS Review For Accounts that have Available to Managers enabled, the Account Name / Number will be made available in … Continued

DSS Journal Entries

For POS Integrated Locations, a Daily Sales Summary (DSS) file will be imported each day for the prior day’s Sales and Labor. Click here for more information on the Daily Sales Summary. In addition to the DSS file being imported each day, two DSS Journal Entries are created from the data on the DSS. DSS Journal Entry Walkthrough To demonstrate where DSS Journal Entries are located, how you can view them, and how you can update and approve them, please read the following walkthrough: Record Locations: Daily Sales Summary Before any DSS Journal Entries will appear, the DSS must be imported. This is … Continued

Journal Entries Overview

Overview Journal Entries can be manually entered, system generated, or imported in to Restaurant365. Security Users with the ‘Accounting Manager’ or ‘Accounting Clerk’ Security Roles will be able to create and save Journal Entries within Restaurant365. Only Accounting Managers will be able to Approve Journal Entries. Click here for information on assigning Security Roles Journal Entry Articles: Manually Enter a Journal Entry Journal Entries can be created from the ‘Account’ menu in the top ribbon. Click here for more information on how to Manually Enter a Journal Entry Memorize a Journal Entry Click here for more information on how … Continued

Journal Entry Import Templates

Overview Journal Entries can be imported in to Restaurant365 using CSV templates. Click here for the Journal Entries Overview page. Two types of Journal Entries can be imported in to Restaurant365: Journal Entry Payroll Journal Entry Each type can be imported using the same template, the ‘R365 JE Import Template.csv’, provided in Table 1 below. Journal Entries and Payroll Journal Entries can be imported by hovering over the ‘Account’ menu in the top ribbon and selecting ‘Import Journal Entry’. Click here for more information on Importing Journal Entries Journal Entry / Payroll Journal Entry Template [table id=18 /] … Continued

Gross Sales vs Net Sales

Restaurant365′s chart of accounts comes with pre-defined ‘GL Types’ specific to the restaurant industry. They are: It is required that each of your GL Accounts be assigned to one of these GL Types.Restaurant365′s out-of-the-box financial reports group your accounts by GL Type first, then by Parent Account, then by Account Number (or Account Name if Account Number does not exist). Restaurant365′s non-Profit & Loss reports (such as the Flash Report, Sales v. Labor Report) also leverage the GL Account attribute of GL Type when determining the value to display. On all the non-Profit & Loss reports, Restaurant365 labels the summation … Continued

Adding a New GL Account, Bank Account, or Checkbook

How do I add a new GL account? Before adding a new account, it is always a good rule of thumb to begin by reviewing your current list of accounts so as to avoid creating a duplicate or extremely similar account to one that already exists. Let’s review a quick list of our existing accounts by clicking on the GL Accounts list in the General Ledger section of the Navigation Pane. Here I see a list of all my accounts, sorted by number. When you are ready to create a new account, click on the words ‘New Account’ … Continued

Adding A New Bank

When setting up Bank Accounts in your General Ledger, you may need to add a ‘Bank’ to Restaurant365. A Bank must be created for each Bank that will be represented by Bank Accounts in your General Ledger. Create a Bank There are two ways to create a Bank in Restaurant365, the first is from the Banking menu on the top ribbon. Hover over Banking and select New Bank The second option is to create a Bank from within a Bank Account Record that you are setting up. First confirm that your Bank does not already exist in the system by clicking … Continued

Move Account List From Quickbooks to Restaurant365

If you use Quickbooks and are now setting up Restaurant365, moving your account list over is easy. Just follow the steps below: In Quickbooks go to Reports – List and run the Account Listing report On this report click Excel at the top of the window and choose Create New Worksheet On the window that pops up select “Create a comma separated values (.csv) file” and then click Export In the window that pops up give the file a name and note where you are saving the file Account Numbers are required in Restaurant365 so if you weren’t using account numbers in … Continued

GL Account Record

The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system. Once you have opened a GL Account Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, the Transactions, and Report Settings tabs are available to users. To create a new GL Account, please see the Add a New GL Account training. Click the button below to download an example General Ledger populated with recommended Account Names, Account Numbers, Cash Flow Categories, Operational Reports Categories, and Parent Account from the National Restaurant Association … Continued

Bank Account Record

GL Accounts can also be classified as Bank Accounts by checking the ‘Is Bank Account’ checkbox on the GL Account Record. Click here for more information on GL Account Records. To create a new Bank Account, please see the Add a New Bank Account training. When a GL Account is identified as a Bank Account, the GL Account will appear in the Bank Accounts List view (located under Banking in the Accounting Module), additionally the GL Account will be made available on the Bank Activity and Bank Reconciliation screens. Click here for more information on Bank Activity, and Bank Reconciliation. The checkbox highlighted … Continued