General Ledger | Restaurant365 Customer Center

GL Types

GL Types, or rather General Ledger Types, are predefined groups for GL Account Records. GL Types are used for the sorting, grouping and subtotal of GL Accounts on Financial Reports (Balance Sheet and P&L). GL Type is a required field on the GL Account Record. GL Type Presets GL Types are customizable to meet the reporting needs of your organization. Restaurant365 has the following GL Type presets: Create GL Type To create a GL Type, a User with the Accounting Manager Security Role can hover over the Account options on the top ribbon and select ‘New GL Type’. This will open up a … Continued

Upload File

Records throughout Restaurant365 have a button near the bottom of each page labeled ‘Upload File’. This allows the user to upload an attachment to that particular record. Uploading attachments to records can be very useful for audit purposes, and is especially useful for AP Invoices. A user can attach a PDF version of an invoice to the actual accounting record of the AP Invoice. Uploading a file To upload a file to a record in Restaurant365, click the ‘Upload File’ button on the record you wish to attach a file to. This will open a file selector prompt, where upon selecting … Continued

Bank Account Record

GL Accounts can also be classified as Bank Accounts by checking the ‘Is Bank Account’ checkbox on the GL Account Record. Click here for more information on GL Account Records. To create a new Bank Account, please see the Add a New Bank Account training. When a GL Account is identified as a Bank Account, the GL Account will appear in the Bank Accounts List view (located under Banking in the Accounting Module), additionally the GL Account will be made available on the Bank Activity and Bank Reconciliation screens. Click here for more information on Bank Activity, and Bank Reconciliation. The checkbox highlighted … Continued

New Journal Entry

This tutorial will walk you through the necessary steps for creating a New Journal Entry. Note: If you are entering a large journal entry, like a Payroll Journal Entry from your payroll provider, you may want to use the ‘Journal Entry Import Function’. This functionality will you allow to import a pre-defined template specific to your providers journal entry details. Click on this link to access the Importing Journal Entries tutorial. You can also use the ‘Memorized Transaction’ function, that allows the user to create a Journal Entry Template that can be used over and over again. Click on this … Continued

GL Account – Available To Managers

If non-Accounting users (Users with the security role of Restaurant Manager) need access to a GL Account, that Account must be flagged as Available to Managers. As non-Accounting users do not have access to the Accounting Module, they will never see the General Ledger in its entirety, nor will they have the access to open a GL Account Record to view GL Transactions. However, it will be necessary for Restaurant Managers to have limited access to some GL Accounts for Invoicing, and DSS Review For Accounts that have Available to Managers enabled, the Account Name / Number will be made available in … Continued

Mass DSS Review

The Mass DSS Review makes it easy to review and approve the Daily Sales Summaries. Go to ‘Account’ in the Top Ribbon and then select ‘Mass DSS’ In the Mass DSS Review screen, you can select the location, Start Date, and End Date. Set a specific timeframe and click on the Get DSS button to get the respective records. There is also a check box to only show the Unapproved Transactions. It will then show 3 tabs DSS, House Accounts, and Missing DSS. DSS Tab – Review each row for the correct Net Sales and Deposit information. To see more information … Continued

GL Account – Disable Entry

If a GL Account is going to be a true Summary Account, we can Disable Entry for the account. The values in the account going forward will only be a sum of the Child Accounts that are associated with the Parent (disabled) Account. For accounts that have Disable Entry enabled, the Account Name / Number will no longer show up in any Account Selector dropdowns in the system. The Account will be disabled for direct entry for all transactions (this includes importing Journal Entries that post directly to this Account). This is accomplished on the GL Account Record via a Check/Unchecked setting on … Continued

Adding a New Budget

This tutorial will walk you through the steps to ‘Add a Budget’. Before you add a budget, make sure that you have the Fiscal Year setup for the legal entity and year of the budget that you are going to create. Click here to go to the fiscal year setup training. To begin, hover over ‘Account’ on the ribbon and select ‘Budget.’ A new window will open with the name “Budget”. In the ‘Name’ field, input the name of the budget you are adding. Next, in the ‘Budget Year’ Field, select the year you are creating the budget for. Next, … Continued

Journal Entry Import Templates

Overview Journal Entries can be imported in to Restaurant365 using CSV templates. Click here for the Journal Entries Overview page. Two types of Journal Entries can be imported in to Restaurant365: Journal Entry Payroll Journal Entry Each type can be imported using the same template, the ‘R365 JE Import Template.csv’, provided in Table 1 below. Journal Entries and Payroll Journal Entries can be imported by hovering over the ‘Account’ menu in the top ribbon and selecting ‘Import Journal Entry’. Click here for more information on Importing Journal Entries Journal Entry / Payroll Journal Entry Template [table id=18 /] … Continued

Editing a Budget

This tutorial will walk you through the steps to ‘Edit a Budget’. To begin, click on the word ‘Budgets’ in the ‘Accounting’ section of the Ribbon on the Left. You will see a listing of all the existing budgets. Select and double click on the budget you wish to edit. A new window will open for the Budget you selected. There are two options to Edit the Budget.Option 1 – If you are only editing a few of the amounts then you can edit directly in the Budget Screen. Simply find the amount for the account and period you wish … Continued