Restaurant Accounting | Restaurant365 Customer Center

Restaurant365 Mobile App

Various functions can be performed via a mobile device and the Restaurant365 mobile App available for iOS and Andriod devices Downloading the App Restaurant365 User can get this App from the Google Play store for Andriod and from the App Store for iOS by searching for ‘Restaurant365’ App Store: Google Play Store: Logging In Upon downloading and opening the App the User will be presented with a login screen where they can enter the same username and password used to access the full version of Restaurant365. The R365 URL field will populate with the R365 customer … Continued

Budget Screen

This article describes the Budget Screen in the Advanced Budgeting feature in Restaurant365. Click here for more information on Budgeting Budget Screen The Budget screen is where the budget can be viewed and updated. The parameters that were set on the Budget Parameters screen are also present on the Budget screen and can be adjusted here as needed. Legend: 1) Year – The Year for the Budget 2) Locations – The Location (or Multiple Locations) for the Budget. Note: when Multiple Locations that belong to different Legal Entities are selected, the Periods (or weeks) will be pulled from the Legal … Continued

Recording American Express AMEX Charges

Step 1: Record your AMEX Charges Option 1: To record an individual invoice received for a specific vendor that you put on your AMEX card Create an AP Invoice for the vendor for the amount of the invoice. Next, Use the ‘Pay Bill’ Function to create an AP Payment. Click on ‘Pay Bill’ in the top Ribbon. A new window will open. Select the appropriate ‘Payment Date’ and click on ‘OK’ A new window will open. Select your AMEX account as the ‘Bank Account’ and click on ‘OK’ A new window will open. Since we we are not actually going … Continued

Where can I see my Bank Account Balance?

You can see your bank account balances in a few different places in Restaurant365. 1. GL Account Detail Report 2. Check Register Report 3. On Bank Transaction screens 1. In ‘My Reports’, under Financials, there is a GL Account Detail report. Here you can see deatils and the balance as of the date the report is run for. 2. In ‘My Reports’, under Banking, there is a Checkbook Register report. Here you can see the recent detail and current balance.Then run the Check Register Report 3. When you open an new bank transaction (Withdrawal, Transfer, Deposit), the current balance is shown … Continued

Add A Location Logo

To add your company logo to print on your AR Invoices and Statements follow the steps below. 1. Create a Logo.bmp, Logo.jpg, or Logo.png file for your company logo 2. Add the logo to Locations with AR Transactions/Catering Events Open the Location Record and click on ‘Logo’ A new Pop-up will open. Select the Logo File and then click on ‘Open’. This will attach the logo file to the location record. Now when you print an AR Invoice or Statement the logo will show. Note: You may have to adjust File Size or Resolution to adjust the size or clarity of the Logo. … Continued

Documents to Process Overview

Overview Documents to Process is a feature in Restaurant365 that allows Users to upload a PDF or scanned image of an AP Invoice (or AP Credit Memo) to the system and then enter the details of the transaction at a later time. This is different from the EDI process where invoice details can be imported from a CSV file. Documents to Process exists for the instances when an importable CSV format of an Invoice does not exist, and transaction details must be entered by a User in to the system Benefits of the Documents to Process feature: Multiple AP / CM Transaction files can be … Continued

Payment Terms

Payment Terms are used throughout Restaurant365 to specify the Terms in which a payment should be received. There are five Payment Term Pre-sets that exist when the system is created. Apart from those five payment terms, users will need to create and manage the Payment Terms necessary for their organization. Create Payment Terms To Create a new Payment Term, hover over Administration on the top ribbon, and click New Payment Term. Additionally you can type in the name of a Payment Term in any Payment Terms selector boxes (on Customer, AP/AR Invoices etc.) and if the record does not exist, … Continued

Stock Counts with Multiple Count U of Ms

Items Available for Inventory (Purchased Items and Recipes) have the option of utilizing multiple Count U of Ms for the purpose of Stock Counts. For example, the Purchased Item ‘Romaine Hearts’ could be counted three different ways: ‘Case – 12/3 CT’, ‘Bag – 3 CT’ and ‘Bag (Chopped) – 2 LB’. These Units of Measure are set on the ‘Inventory Cost’ tab of the Purchased Item Record, and when assigned, will appear as additional ‘Qty’ boxes on Stock Counts. In order to utilize Multiple Count U of Ms, follow the steps outlined below. Click here for more information on Stock Counts … Continued

Budget Account Details Screen

This article describes the Budget Accounts Detail Screen in the Advanced Budgeting feature in Restaurant365. Click here for more information on Budgeting Account Detail Screen To view and make updates to a specific GL Account, the User can right-click and select ‘Details’ or double-click on the GL Account line to open the Account Detail screen. This screen is viewed in a popup over the Budget screen and allows the User to make updates by Period / Week for all Locations on the Budget. Additionally, a User can make mass updates to all Periods / Weeks for all Locations by using … Continued

Adding a New GL Account, Bank Account, or Checkbook

How do I add a new GL account? Before adding a new account, it is always a good rule of thumb to begin by reviewing your current list of accounts so as to avoid creating a duplicate or extremely similar account to one that already exists. Let’s review a quick list of our existing accounts by clicking on the GL Accounts list in the General Ledger section of the Navigation Pane. Here I see a list of all my accounts, sorted by number. When you are ready to create a new account, click on the words ‘New Account’ … Continued