Entering Invoices at the Restaurant Location

Entering Invoices at the Restaurant Location

Welcome to the ‘AP Invoice for Managers’ video tutorial for entering invoices at the restaurant location. The AP Invoice is part of Purchasing within the Operations module of Restaurant365. During this training we will cover the following features and topics: Launching a new AP Invoice Recording Invoice Adjustments Entering Line Items By the way, sometimes you will see the term Accounts Payable abbreviated or referred to as “AP” in the system and on reports. One of the most important things profitable restaurants do is closely track their food & beverage costs on a weekly basis. Doing so can lower a … Continued
Beginning Balance Difference – Unassigned Vendor or Customer

Beginning Balance Difference – Unassigned Vendor or Customer

Conditions in which UNASSIGNED VENDOR appears on AP Aging Report The UNASSIGNED VENDOR is a System Generated Vendor that appears on the AP Aging Report when the following conditions occur: 1. A difference exists between the AP Beginning Balance (the opening balance for the Accounts Payable GL Account) and the sum of all imported Open AP Invoices Beginning Balance transactions (AP Invoice – Beginning Balance transactions that were imported at cut-over).  In addition to appearing on the AP Aging report, the ‘System Setup’ tab will be present in the ‘To Do Checklist’ notifying the User that the AP Beginning Balance … Continued
AP Invoice Automation

AP Invoice Automation

Updated Article coming soon.  Click here to see existing training on this topic
Autonumbering

Autonumbering

In Resaurant365, unique identifiers are important for numerous reasons.  To allow for the easy creation of unique records, many transactions have an Autonumbering feature that is managed under the Administration section of the Accounting Module.  When selected, the Autonumbering Next XX # (1) will be displayed next to the Prefix (if any) (2) as shown below.  To save any adjustments to the next number, or prefix, be sure to click the Submit button to the right of each Autonumbering line item.
Unassigned Vendor – Accounts Payable

Unassigned Vendor – Accounts Payable

Conditions in which UNASSIGNED VENDOR appears on AP Aging Report The UNASSIGNED VENDOR is a System Generated Vendor that appears on the AP Aging Report when the following conditions occur: 1. A difference exists between the AP Beginning Balance (the opening balance for the Accounts Payable GL Account) and the sum of all imported Open AP Invoices Beginning Balance transactions (AP Invoice – Beginning Balance transactions that were imported at cut-over).  In addition to appearing on the AP Aging report, the ‘System Setup’ tab will be present in the ‘To Do Checklist’ notifying the User that the AP Beginning Balance … Continued
Transaction Spreading

Transaction Spreading

Transaction Spreading in Restaurant365 allows Users to spread transactions across multiple periods.  Transaction Spreading can be utilized for AP Invoices, AP Credit Memos, and Journal Entries in Restaurant365.  To create a Transaction Spread, the transaction must first be created in Restaurant365.  This training article will provide a comprehensive overview of Transaction Spreading Security Requirements for Transaction Spreading To perform Transaction Spreading in Restaurant365, a user must have the security role of Accounting Manager.  This security will grant the user access to Approve Transactions and perform Transaction Spreading.  Additionally, a User with the security role of Accounting Clerk could Spread previously Approved transactions, or update and … Continued
Item Costing

Item Costing

Overview: The system is equipped with multiple fields to help track item cost based on purchases and stock counts. This feature requires additional setup and maintenance elements. Setup There are  five different records in Restaurant365 that will drive item costing functionality: Vendors Units of Measure Purchased Items Item Location (Optional) Vendor Items (Optional) Vendors   On the vendor record the dropdown field named Entry can be set to ‘by Account’ or ‘by Item.’ If ‘by Item’ is selected then when invoices are entered for this vendor the item detail grid will display, if ‘by Account’ then the account grid will … Continued