Accounts Payable | Restaurant365 Customer Center

Check Run – Applying Credits

The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. Click here for more information on the Check Run Overview AP Credit Memos that have been entered and Approved in Restaurant365, will be available for application on the Check Run Screen. Available Credit Memos will be indicated with a ‘C’ in the ‘C/D’ column to the right in the Invoices grid To apply an available AP Credit Memo, perform the following: Click … Continued

Vendor Record

The Vendor Record is where the Vendor specific information for each Vendor resides in the system. Once you have opened a Vendor Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, Vendor Additional Info, Vendor related Open Transactions, Vendor related All Transactions, Vendor related Contacts, and Vendor Locations are available to users. To add a new Vendor, hover over the Vendor tab in the top ribbon, and click New Vendor. This will open up a new tab with the General tab selected General The General tab is where the Vendor Name, Number and Contact Information … Continued

ACH Reports

Note: Although most Banks allow for ACH upload, please double-check to ensure your account type within your Bank allows for ACH uploading. Restaurant365 recommends sending your Bank Representative a sample of the following available ACH Report Types. The ‘ACH Export Default 1’ report is the National standard used by most Banks. ACH Exports can be produced on the Check Run. Click here for more information on how to Set-up ACH Payment Settings on the Vendor Record. In order to produce the ACH Export file, the ACH Report must first be assigned on the Bank Record. Click here for … Continued

System Preferences: AP Automation

The ‘AP Automation’ tab resides on the System Preferences screen. Click here for more information on System Preferences. On the AP Automation tab, a specified Email address can be provided that will be monitored by Restaurant365 via POP3. When emails with attachments are sent to the monitored Email address, Restaurant365 will recognize the attachment(s) and determine what actions can be taken. Attachments that cannot be automatically imported as AP Transactions (EDI) will be routed to the Documents to Process list. Note: Please refer to the AP Automation Overview as you prepare to utilize this useful feature in Restaurant365 Legend: 1) Email … Continued

Paying Your Credit Card Bill

If you have a Credit Card Bank GL Account setup to pay expenses you will need to record the payments to the appropriate accounts within Restaurant365 to allow for ease of matching during your ‘Bank Activity/Bank Reconciliation’ process. There are two options in Restaurant365 to accomplish this. Option 1 – Credit Card paid with Auto Pay. If your Credit Card bill is paid with Auto Pay you will need to record a ‘Bank Transfer’ (Banking>>Transfer). A new Window will open titled ‘Bank Transfer’. The ‘Number’ field will be auto populated, ‘Transfer From’ is the Bank Account used to pay … Continued

Manual Payment

A Manual Payment is used for creating a single Ap Payment for a single Vendor. Manual Payments can be created before the corresponding AP Invoice has been entered in to Restaurant365. To create a Manual Payment, hover over the Vendor menu in the top ribbon and select ‘Manual Payment’. A blank AP Payment form will open in a new tab Manual Payment Enter a Manual Payment Select the Checking Account that will provide the funds for the AP Payment. The Number field will populate with the next check number for the selected Account. The Location will populate based on the … Continued

Positive Pay Reports

Positive Pay Exports can be produced on the Check Run. In order to produce the Positive Pay Export file, the Positive Pay Report must first be assigned on the Bank Record. Click here for information on ACH Reports Type in the name of the Positive Pay Report in to the Positive Pay Report field In the following table are the current Positive Pay Report names, along with a sample export file for each Report. Each of these output files were produced on 10/14/16 using the following sample data: Vendor Name: Generic Vendor Payment Date: 10/14/16 Checking Account: 1015 – Checking 1 Location: Generic … Continued

Voiding a Transaction

Definition: Voiding a transaction creates a second transaction in the system that has the exact opposite effect as the original transaction and is automatically applied to the original transaction – thus nullifying completely the original transaction but leaves the transaction in the system for future reference. Typically, voiding is used when you want to ‘Delete’ a transaction on a different day than when it was originally created. This can happen when financials or aging reports have been shared with outside parties and subsequent changes need to be made to your records without changing the data as it was sent out. … Continued

Payment Terms

Payment Terms are used throughout Restaurant365 to specify the Terms in which a payment should be received. There are five Payment Term Pre-sets that exist when the system is created. Apart from those five payment terms, users will need to create and manage the Payment Terms necessary for their organization. Create Payment Terms To Create a new Payment Term, hover over Administration on the top ribbon, and click New Payment Term. Additionally you can type in the name of a Payment Term in any Payment Terms selector boxes (on Customer, AP/AR Invoices etc.) and if the record does not exist, … Continued

Check Run – Perform a Check Run

The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print Checks, and produce ACH and Positive Pay exports for selected invoices. Click here for more information on the Check Run Overview Step 1: Open the Check Run and select the Legal Entities (Locations) from which the AP Invoices will be loaded to be paid. Multiple Legal Entities can be selected Step 2: Select the Checking Account that will be used to Pay the AP Invoices. The Default Location on the Checking Account will set … Continued