Reports | Restaurant365 Customer Center

Reports – Bad Request Message

Receiving a Bad Request message like the one pictured below when running reports means your computer has too many cookies stored and they need to be cleared. In order to free up cookie space you should clear your browser cookies. You can do that in Chrome by hitting Ctrl+Shift+Delete then in the popup window (screenshot below) select the first dropdown box as “Beginning of Time” and then check the box below that for “Cookies and other site and plugin data” and then click the “Clear Browsing Data” button.

GL Account – Disable Entry

If a GL Account is going to be a true Summary Account, we can Disable Entry for the account. The values in the account going forward will only be a sum of the Child Accounts that are associated with the Parent (disabled) Account. For accounts that have Disable Entry enabled, the Account Name / Number will no longer show up in any Account Selector dropdowns in the system. The Account will be disabled for direct entry for all transactions (this includes importing Journal Entries that post directly to this Account). This is accomplished on the GL Account Record via a Check/Unchecked setting on … Continued

Item Categories

Up to three separate item categories can be assigned to an item and are used in various reports to create subtotals or filters. View/Edit Item Categories You can open an existing item category in 2 ways: Operations – Inventory – Item Categories in the left hand navigation, and then click on the one you want to open Or, on an item form on the Item Categories tab, click the blue title next to the item category you want to open (as pictured below) Create New Categories Item categories can be created in 2 ways: On an existing item category form, … Continued

Profit & Loss – Custom Date Range

Profit & Loss report for any date range specified by the user. Can run the report for any combination of locations, legal entities, or concepts.

Item Cost Analysis – Location Side by Side

COGS totals and average by COGS type, then GL Account, then Item and % of net sales for each with Locations side by side. You can drill down to any item to see the item price graph chart and purchase history. Typically used by companies who are not tracking recipes in the system.

GL Types

GL Types, or rather General Ledger Types, are predefined groups for GL Account Records. GL Types are used for the sorting, grouping and subtotal of GL Accounts on Financial Reports (Balance Sheet and P&L). GL Type is a required field on the GL Account Record. GL Type Presets GL Types are customizable to meet the reporting needs of your organization. Restaurant365 has the following GL Type presets: Create GL Type To create a GL Type, a User with the Accounting Manager Security Role can hover over the Account options on the top ribbon and select ‘New GL Type’. This will open up a … Continued

GL Account Record

The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system. Once you have opened a GL Account Record, the General Tab of the record will be displayed. In addition to the information found on the General tab, the Transactions, and Report Settings tabs are available to users. To create a new GL Account, please see the Add a New GL Account training. Click the button below to download an example General Ledger populated with recommended Account Names, Account Numbers, Cash Flow Categories, Operational Reports Categories, and Parent Account from the National Restaurant Association … Continued

Historical Sales

Historical Sales (sales data that occurred prior to cut-over) can be imported in a simplified manner in to Restaurant365. Historical Sales are created using the R365 Historical Sales import template. Historical Sales exist in Restaurant365 for the comparison purposes only. Historical Sales will appear as the prior year (PY) comparison values for current sales on the Flash Report and Weekly Review Report. Click here for more information on the Flash Report. The Historical Sales import template consists of the following four columns: Click here to download the R365 Historical Sales Import Template

Restaurant Financial Reports

Click on the links to view the Restaurant Financial Reports: Balance Sheet Balance Sheet – Side by Side Bank Reconciliation Report Cash Flow Statement Check Register Report GL Account Detail Report Profit & Loss – Trailing 12 Month Report Profit & Loss – Actual Plus Forecast Profit & Loss – Custom Date Range Profit & Loss – Location Side by Side Profit & Loss – Operations Statement Profit & Loss – Period & YTD v Budget Profit & Loss – Period & YTD v Budget & Prior Year Profit & Loss – Period v Budget v Prior Year Trial Balance

Server Sales Analysis Report

The Server Sales Analysis Report will provide key metrics for your servers. The report can be filtered by Location, Date Range, Service Type, Day Part, and Server. Legend Server – Name of the Server Sales – Net Sales for the server. Green/Yellow/Red Dots – Will show Green if Server Avg Check is greater than or equal to the Total Avg Check, Yellow Dot will show if the Server Avg Check is less than the Total Avg check and above 67% of the Total Avg Check, Red will show if the Server Avg Check is 66% or less than the Total Avg … Continued