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For Sell Only items, items used exclusively/made available for AR Invoices, some added steps need to be taken to be able to sell those items through the POS and capture the costs using Inventory Counts and Recipe Costing.

Preparing the Items

First the Sell Only Item needs to be converted to a Purchased Item.  For Sell Only Items that have already been created in Restaurant365, this is a process that requires assistance from the Restaurant365 Support team.  If the items have not yet been created or imported in to Restaurant365, then in place of creating Sell Only Items, Purchased Items can be created and utilized.

To convert Sell Only Items, please contact Restaurant365 Support and include the following information:

  • Restaurant365 URL
  • Explain your request to convert Sell Only Items to Purchased Items
  • A list of all Sell Only Items that need to be converted

Once the conversion has occurred, additional updates will be required for the Purchased Item Records.  These updates include:

  • Assigning Cost and Inventory Accounts
  • Assigning Purchase and Inventory Units of Measure
  • Adding U of M Equivalence (if necessary)
  • Updating the ‘Cost Update Method’
  • Entering the Inventory Cost amount on the ‘Inventory Cost’ tab.
  • Assigning Item Categories (if desired)

Sell Only Item prior to conversion:

sell-only-item-recipes-sell-only-item

 

Purchased (formerly Sell Only) Item post conversion:

sell-only-item-recipes-purchased-item

 

Capturing Costs of converted Purchased Items

After all the Sell Only Items have been converted to Purchased Items and the Purchased Item required fields have been updated, the Purchased Item will now have costs directly associated with the item.  In conjunction with Stock Counts, the true cost of this item will be calculated as the item is used and inventoried going forward.  Click here for more information on Restaurant365 Inventory Costing: FIFOs at Current Cost 

1) Add the Purchased Item to Stock Count Templates – Restaurant365 relies on Stock Counts and AP Invoices to determine the current cost of Purchased Items, and in so doing these newly converted Purchased Items need to be included in Stock Count Templates

stock-count-template-add-item

 

2) Perform Stock Counts – By updating existing Stock Count Templates to include the new Purchased Items, future Stock Counts will capture the quantity on hand and update the costs via the FIFO method

 

Identifying Theoretical Cost of converted Purchased Items

In addition to updating the costs and values of Purchased Items, Recipes can be utilized to identify the theoretical cost of the former Sell Only items when linked to a Menu Item on the POS.

1) Creating Single Ingredient Recipes – The Purchased Item can now be used as an Ingredient on a Recipe.  Create a new Recipe by hovering over the Item menu and selecting ‘New Recipe’.  Complete all of the required fields on the Recipe and add the Purchased Item as the lone ingredient to the Recipe

sell-only-item-recipes-recipe-general

 

sell-only-item-recipes-recipe-recipe-tab

 

sell-only-item-recipes-recipe-ingredients-tab

2) Assign the Recipe to the Menu Item – Once the Recipe is complete, it can then be assigned to a Menu Item in the same process as regular Recipes

sell-only-item-recipes-menu-item-mapped

 

With the Recipe mapped to the Menu Item, the Theoretical Reporting will function as designed and the Costing will follow FIFO at Current Cost.

 

 

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