Print Friendly

Catering Items exist in the Catering Module and are the items that will make up the contents of the Catering Menus, and Catering Contracts.  Catering Items can be created three different ways: from an existing Purchased Item / Recipe, from the New Item option in Catering options, and on-the-fly while working on a Catering Event.  We will demonstrate the three methods of Catering Item creation, and detail the Catering Item record.

Create a Catering Item

The saving of Catering Items is the same no matter how the creation of the Catering Item is initiated, so below we will detail the three methods to create the Catering Item, followed by the Catering Item record and how to save a new Catering Item.

Method 1: From an Existing Purchased Item / Recipe

To create a Catering Item from an existing Purchased Item, or Recipe you must open the item record.  Once the record is open, on the General tab of the Purchased Item / Recipe you check the Catering Item checkbox as shown below.  Checking this box will then display the Catering tab on the item record (also shown below) which is where the user will enter in the Catering Item record information and save the record

catering-item-from-purch-item-blank

Method 2: From the Catering options on the top ribbon

To create a new Catering Item not based on a Purchased Item / Recipe, you can select New Item on the Catering options menu on the top ribbon in Restaurant365.  This will open a new tab, where the user will enter in the Catering Item record information and save the record

catering-new-option

 

Method 3: On-the-fly within a Catering Event / Catering Menu

As a user is creating a Catering Event or a Catering Menu, they have the option of adding new Catering Items on-the-fly.  For Catering Events, this is accomplished while on the Details tab of the Catering Event, immediately below the Segments on the Details tab, there are two buttons, Add From Menu, and Create Custom Item.  For Catering Menus, this is accomplished on the Catering Menu screen, immediately to the right of the Menu Name field.  To create a new custom item, a user clicks on Create Custom Item and a prompt will open where the user will enter in the Catering Item record information and save the record

Catering Event:

catering-on-the-fly-create

 

Catering Menu:

catering-on-the-fly-create-menu

 

Catering Item Record

catering-item-numbered

 

Legend:

1) Display Name – This is the name that will display for this Catering Item when on Menus, and included on Contracts

2) Catering Type – There are 8 Catering Item Types in the system.  Each Catering Item must be assigned a Catering Type.  These values are hard coded and not alterable.  The 8 types are:

  • Food
  • Beverage
  • Liquor
  • Equipment
  • Labor
  • Venue
  • Delivery
  • Other

3) Price (selling) – The value in this field will be the selling price for this Catering Item.  The selling price is used when calculating the total price of an event.  You will have the option to display or hide selling prices when generating menus

4) Cost – The value in this field is the Cost to your Organization.  The total cost of an event will be calculated using these values.  If a Catering Item does not have a Cost, a warning will appear on the Catering Event screen notifying the User that the Catering Item without a cost is not being factored in to the total cost of the event

5) U of M – The Unit of Measure for this Catering Item.  Click here for more information on Units of Measure

6) Item Number – The Item Number for this Catering Item.  This is an optional field and will only be used for your purposes in sorting Catering Items

7) Catering Category – Catering Categories can be created by Users to group different categories of Catering Items on the Catering Contract.  To create a Catering Category, type the name of the Category in this field and if the Category is new, the system will prompt you to create a new Category.  Click here for training on Catering Categories

8) Exemptions – Tax, Service Charge, and Gratuity percentage values were set up on the Catering Settings screen.  If this Catering Item is exempt to any of those percentages, check the appropriate box and the Catering Item will be excluded from any percentage calculations on Catering Events / Contracts

9) Catering Description – In this field a detailed description of the Catering Item can be included.  This will be displayed on Catering Menus and can be used to explain what the Catering Item is, what ingredients it contains (for allergy information) along with any other relevant information about the Catering Item

 

 

Was this article helpful to you?

Comments are closed.